Ingestion Request: CLIN (Computational Linguistics in the Netherlands)

[BramVanroy]

General information about this request

• I confirm that I have read the Information for Submitters.
• I am submitting a request for a new venue that does not exist in the ACL Anthology yet.

Venue Identifier

clinj

Volume Title

CLIN Journal

Venue Name (only if you are submitting a new venue)

Computational Linguistics in the Netherlands Journal

Venue Website (only if you are submitting a new venue)

https://www.clinjournal.org

Date of Publication

No response

Supporting Information

Hello

This is a starting, draft issue for incorporating the CLIN Journal into the ACL Anthology. It is a draft, because we have some uncertainties to address that I could not find on this documentation page. I am not a spokesperson for CLIN or CLINJ but I have taken this initiative after shared enthusiasm from the editors-in-chief.

CLIN (Computational Linguistics in the Netherlands) is a conference that has been going on since 1990 (as far as I can tell - before my time :-)). Proceedings (or rather, individual papers), were published on the website. In 2011 the format changed to what it is now: work can be submitted to the conference as abstracts and are peer-reviewed. After the conference, speakers are invited to submit a long paper to the CLIN Journal (CLINJ), which is a recognized journal (ISSN: 2211-4009). So the concept of "proceedings" is a bit different, I assume. While there is a strong link between the conference and the journal (you can only submit to it if you have presented the work at the conference), it is indexed as a journal, ranked in VABB-SHW in Belgium.

So, the first question is whether this type of journal-linked-to-a-conference is eligible to be indexed in the Anthology? If so, we can continue with the process. Secondly, can all the past volumes (yearly, starting from 2011) also be indexed? As far as I can tell, the Journal ensures that the original authors maintain copyright, and only redistributes the work.

Thanks in advance!

Bram Vanroy

[anthology-assist]

@mjpost

[mjpost]

Hi @BramVanroy, very sorry that I missed this. The answers are yes (we can ingest this) and yes (we are happy to pull in past volumes).

We can work with a variety of ingestion formats: aclpub2, ACLPUB, or even a TSV file listing the information. aclpub2 is the preferred format.

[BramVanroy]

Thanks for the response @mjpost!

Since the CLINJ is more of a Journal than Proceedings, how should I modify the conference details accordingly?

Also, we have an ISSN, not an ISBN. Should that be added to the isbn field?

Finally, copyright is always fully retained by the authors. Hope that that is not an issue?

[BramVanroy]

Hi @mjpost, kindly bumping this.

[mjpost]

Thanks for the bump!

1. I guess we haven't processed a journal via aclpub2 yet. Can I suggest you just go ahead as far as you can, and ask specific questions if you hit an incompatibility? Let's say for starters: skip irrelevant fields, add volume and issue fields, and use a file name journal_details.yaml instead of conference details. We'll update our scripts.

2. Just use a new ISSN field.

3. Yes, that's fine, so long as we can be granted a CC-BY-4 license to distribute the proceedings, does that work? I may have to consult with our lawyer on this.

[mjpost]

Hi @BramVanroy, just checking in with you that the above was helpful? Let me know if there are other questions. This is the first time we've ingested a journal with ACLPUB2 so you're a guinea pig of sorts.

[BramVanroy]

Hi there Matt. The answers are clear, thanks. I'll have to check about the license. (Not sure if CC BY conflicts with "authors retain all rights" so will have to check with the head editors.)

Currently busy with some deadlines but I'll definitely keep you posted. I'll tag you here when I have an update!

[BramVanroy]

As an update: Jens Lemmens, working more closely on the journal, will take this over from me. He will be able to make time for this in December.

[LemmensJens]

Hi @mjpost, I'm Jens, production editor of CLIN journal, and will take over the ingestion process from Bram. I am currently compiling a test proceedings for our last volume. In the meantime, I wanted to ask if DOI's will be provided after the ingestion; we do not have these ourselves.

[mjpost]

DOIs cost $1 apiece to "mint". ACL purchases these for *ACL papers but not typically for other volumes. Since you are an ongoing conference/journal, I suggest you look into having your own account created; I suspect this isn't too difficult. Then you can assign them and include them in the metadata and we will ingest them.