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Auto Deactivation of Users with Email Reminders

This repo can be used to deactivate users who have been inactive for a fixed duration of time.

Features included are-

  1. Send email reminders to users that their account is going to be deactivated
  2. After a pre-defined number of reminders, if the user has still not logged into Domino deactivate the user automatically

Pre-requisites

Install the Domino Extensions API.

How use this repo

Follow the steps below:

Configure your SMTP Server Connectivity from inside the Domino Job

You need to have an SMTP server running. To start one locally inside the job run the command below

 python3 -m aiosmtpd -n -l localhost:1025

If using a local SMTP server make sure to configure the following user environment variables

export SMTP_SERVER=localhost
export SMTP_PORT=1025
export SMTP_USER=fake-admin
export SMTP_PASSWORD=""
export [email protected]

If you are using an externallly configured SMTP server, update the environment variables using your own values.

Run the notebook email_sender.ipynb

Identify the dataset which will be used to track email reminders

As an example I have created and used a dataset called - EmailRemindersUserDeactivation

This dataset will contain a file called /domino/datasets/local/{dataset_name}/email_tracker.json which will track the number of email reminders sent to each user. If a user logs in after a reminder but before a deactivation, the entry is removed from this file when this process runs again the next time

Create a Job which sends emails and deactivates users

Setup the call to deactivation.sh as a Scheduled Job. Open the file and notice the parameters used to execute the job