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Earthsteading Pty Ltd - Data Privacy Policy

Introduction:

As per VBA and OAIC guidelines, Earthsteading Pty Ltd is committed to protecting the privacy and security of your personal information. This policy outlines how we collect, use, store, and disclose your data in the context of building surveying and performance solution construction services.

Data Retention and Security:

Victorian Building Authority (VBA) Rules: We are required to keep all survey data for a minimum of ten years. This data is stored securely on Australian-based platforms like Google Drive and GitHub, ensuring compliance with OAIC regulations.

  • Backups and Security: We maintain regular backups and implement robust security measures to protect your data from unauthorized access, loss, or misuse.
  • Openness and Transparency: We openly communicate our data collection and usage practices through this policy and readily respond to your inquiries about your personal information.
  • You have the right to access and correct any inaccuracies in your data.

Data Collection and Use:

  • We only collect information relevant to your project, such as contact details, site plans, and construction documents.
  • We use this information for legitimate business purposes, such as communication, project management, and record-keeping. We will not share your data with third parties without your consent, unless required by law.
  • Individual Document Security: While we ensure overall data security, individual documents shared via email may require additional protection. We recommend setting PDF passwords for sensitive documents like financial information or personal details.

Privacy Principles in Practice:

  • Openness and Transparency: We provide a clear and accessible privacy policy and readily answer questions about data practices. We use Creative Commons Licenses when we publish documents to assure your rights are retained even when sharing with other partners.
  • Anonymity and Pseudonymity: We allow individuals to choose anonymity or use pseudonyms when appropriate.
  • Collection of Solicited Personal Information: We collect only relevant information necessary for project delivery.
  • Dealing with Unsolicited Personal Information: We handle unsolicited data securely and responsibly.
  • Use and Disclosure of Personal Information: We use data for legitimate purposes and only share it with authorized parties.
  • Data Quality: We maintain accurate, complete, and up-to-date data.
  • Data Security: We implement appropriate security measures to protect data from unauthorized access.
  • Open Access and Correction: We provide individuals with access to and correction of their personal information.
  • Information Sharing: We are transparent about who we share data with and for what purpose.
  • Transborder Data Flows: Data is stored and processed within Australia.

Conclusion:

Earthsteading Pty Ltd is committed to protecting your data privacy and complying with all relevant regulations. We encourage you to familiarize yourself with this policy and feel free to contact us with any questions or concerns.