Move conference HOW-TOs/event best practices to useR! GitLab?

[hturner]

useR! repositories are managed on GitLab: https://gitlab.com/rconf. Currently there are 2 private repos:

• useRadmin (information on useR! finance, sponsors, etc, shared only with main useR! co-ordinators)
• useRorganization (information on useR! organization to share with all organizers)

In addition, the organizers for a specific conference have a website repo and a general organization repo, so have a lot of information to take on board already.

How best to integrate the conferences HOW-TOs/event best practices with this?

Two possible options

1. Keep this info on Forwards GitLab, add links to it in the useRorganization repo to help organizers find it. Pros: simple, keeps Forwards guidance somewhat generic to any conference. Cons: harder to collaborate with useR! organizers on updates and benefit from their input/experience, easier for useR! organizers to overlook.

2. Move this info to useRorganization. Pros: easier for useR! organizers to find and help maintain. Cons: currently useRorganization is private (still some relatively confidential info, e.g. example emails, past sponsorship amounts) - could possibly make generic/move this info to useRadmin); have to add Forwards folk e.g. Noa and Liz to this repo (no big deal).

Let's discuss when Noa returns from break.

[yabellini]

Maybe this is solved with the useR knowledge base?