Play around with Gavel

[ntdkhiem]

Tasks for Gavel system this year

Evaluate the Gavel System from Last Year:

• Review the issues faced last year with the Gavel system.
• Identify areas that need improvement based on the problems encountered.

Separate Gavel System for Software and Hardware:

• Develop a strategy to efficiently separate the Gavel system for software and hardware projects.
• Ensure that judges are appropriately assigned to their respective categories.

Section for AWS Projects:

• Create a dedicated section for AWS projects to meet AWS evaluation requirements.

Subdivide Individual Software Category:

• Determine whether it's necessary to subdivide the individual software category into three sections.
• Assess whether this subdivision is beneficial or if it can be streamlined.

Test Run of the System:

• Conduct a test run of the Gavel system to evaluate its effectiveness.
• Assess the impact of any changes made to the system based on the previous year's experience.

Judging Completion Indicators:

• Establish clear indicators to determine when a group's judging process is complete.
• Enable students to leave once their section's judges have finished.

Organizing Team Decision-Making:

• Consider bypassing the second round of judging and allow the organizing team to make final decisions.
• Use the Gavel system to shortlist projects but let the team decide the winners.

Documentation and Communication:

• Document all decisions and changes made to the Gavel system.
• Communicate any updates or changes to judges, participants, and the organizing team.

Continuous Improvement:

• Encourage ongoing feedback from judges, participants, and organizers to improve the system further.
• Be open to making adjustments based on feedback.

Contingency Planning:

• Develop contingency plans for potential issues that may arise during the event.
• Prepare for unexpected situations to ensure a smoother event.

Training for Judges:

• Provide training to judges, especially those evaluating AWS projects, to ensure they understand the criteria and process.

Timelines and Deadlines:

• Establish clear timelines and deadlines for all phases of the event, from project submission to judging completion.

Feedback Gathering:

• After the event, gather feedback from all stakeholders to identify areas for further improvement.

This list is based on the feedback from Eugene.

[ntdkhiem]

Related topic: #187