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CTJ: PM/ORG Meeting Agenda and Notes #101

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ExperimentsInHonesty opened this issue Dec 26, 2021 · 65 comments
Open
3 tasks

CTJ: PM/ORG Meeting Agenda and Notes #101

ExperimentsInHonesty opened this issue Dec 26, 2021 · 65 comments
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feature: Agenda Used for all issues that contain agendas for team meetings PBV: PM all issues for Product and Project management roles role: org role: product size: 1pt Can be done in 4-6 hours

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@ExperimentsInHonesty
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ExperimentsInHonesty commented Dec 26, 2021

Overview

Meeting Agendas for PM/Org meetings

Action Items

To create a new agenda

  • Copy the template below into a new comment
  • Edit the text you pasted with new items for your agenda
  • Add the link to the new comment with its date under Resources/Instructions

Resources/Instructions

The prework should be done before the meeting so that it can be discussed during the meeting. It usually takes about 5 min, if your team reaches all issues being labeled and milestones setup. During cleanup it usually takes about 30 min weekly.

Template for next meeting agenda

## [Date] Agenda and Notes

### Prework
- [ ] issue for audit #51
- [ ] Check [CTJ landing page](https://civictechjobs.org/)

### Roll Call

#### Recurring items: Happens on the PM Sunday meeting
 - [ ] Accountability and Support Check.
    - [ ] Review assignments for each PM
       - [ ] [Bonnie](https://github.com/hackforla/CivicTechJobs/issues/assigned/ExperimentsInHonesty)
       - [ ] [Karen](https://github.com/hackforla/CivicTechJobs/issues/assigned/kcoronel)
       - [ ] [Kanika](https://github.com/hackforla/CivicTechJobs/issues/assigned/kchotani)
       - [ ] [Nooria Ali](https://github.com/hackforla/CivicTechJobs/issues/assigned/nooriaali9)
- [ ] continue adding labels to the issue that are still missing them (see audit links above)


#### New Items
- [ ] 
- [ ] Make new agenda for next week
  - [ ] Carry forward the "New Items" that we did not get to look at today

#### FYIs

#### Notes from meeting

#### Items for next week's agenda

Meetings Past and future

2021-12-26
2022-01-02
2022-01-09
2022-01-23
2022-02-06
2022-02-13
2022-03-06
2022-03-13
2022-03-20
2022-04-03
2022-04-10
2022-05-01
2022-05-29
2022-06-05
2022-07-17
2022-08-07
2022-09-18

2023

2023-02-19
2023-03-19
2023-03-26
2023-04-16
2023-06-06 - did not take place
2023-17-09 - meeting with Bonnie
2023-10-10
2023-16-10
2023-22-10
2023-25-10 - meeting with Bonnie
2023-07-11
2023-15-11 - meeting with Bonnie
2023-21-11

2024

2024-24-01 - meeting with Bonnie
2024-14-02 - meeting with Bonnie
2024-28-02
2024-06-03
2024-12-03
2024-20-03
2024-21-03 - meeting with Bonnie
2024-27-03
2024-03-04
2024-10-04 - meeting with Bonnie
April 17 meeting was cancelled because Karen was on vacation, and missed April 24 due to conflicts in schedule.
2024-01-05
2024-08-05 - meeting with Bonnie
2024-08-05
2024-06-06
2024-03-07
2024-31-07
2024-05-08

Team Leads Meeting

2022-03-14
2023-04-03
2023-09-05
Now replaced by Issue #476

Resources

Bonnie's List of CoP's

@ExperimentsInHonesty

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@ExperimentsInHonesty ExperimentsInHonesty changed the title PM/ORG meeting agenda and notes CTJ: PM/ORG meeting agenda and notes Jan 5, 2022
@ExperimentsInHonesty ExperimentsInHonesty changed the title CTJ: PM/ORG meeting agenda and notes HfLA: PM/ORG meeting agenda and notes Jan 5, 2022
@ExperimentsInHonesty ExperimentsInHonesty changed the title HfLA: PM/ORG meeting agenda and notes CTJ: PM/ORG meeting agenda and notes Jan 6, 2022
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@ExperimentsInHonesty
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ExperimentsInHonesty commented Nov 15, 2023

is CTJ building all of the API's or will CTJ be using a few from People Depot project

  • PD will create all the tables that are needed across the entire org, see ERD for MVP
  • CTJ should store their own data (postings, etc.) - anything that PD is not doing.
  • PD and CTJ can discuss where data will be stored once MVP has been achieved.
  • is CTJ building a temporary solution or a permanent one?
  • Can't fully answer this, example: Tables was supposed to be temporary, but now will be in use for 2 years on Jan 4, 2024. CTJ will always have the volunteer postings on the site. How much of the backend stays wtih CTJ really will depend on the speed of PD (currently quite slow), and the effectiveness of the CTJ team (seems very effective now). We will be iterating as we hit blockers and see opportunities. The team working on CTJ should assume that the current guidance (that PD will deliver the ERD), is true, and that CTJ will need to do the rest.

  • How to think about People Depot MVP: It has infrastructure of the content that is common to the following projects: ctj website vrms.

@ExperimentsInHonesty
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Skills Matrix/Qualifier Page - confirming that you are okay with us using the skills referenced by CoP's or will you want to review them?

  • CTJ research should go look at job postings for various practice areas, and identify skills that are not listed in the matrix.
    • Soft skills seems under populated, that might be harder to populate, but hopefully, the job postings give some indicators
  • CTJ could do research with newly onboarded members of hackforla, to ask them to fill out a matrix and for the user to indicate what skills are not listed there, that they want to get more experience with or that they have experience.

@ExperimentsInHonesty
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All the languages from all the Hack for LA projects, can be found in this data store. The website team updates that automatically, daily https://github.com/hackforla/website/blob/gh-pages/_data/external/github-data.json

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@kchotani kchotani unassigned ghost Jan 24, 2024
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@hackforla hackforla deleted a comment from kchotani Feb 14, 2024
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@ExperimentsInHonesty ExperimentsInHonesty added the PBV: PM all issues for Product and Project management roles label Jun 12, 2024
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@nooriaali9
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nooriaali9 commented Aug 5, 2024

[August 14, 2024] Agenda and Notes

Prework

Roll Call

Recurring items: Happens on the PM Sunday meeting

  • Accountability and Support Check.
  • continue adding labels to the issue that are still missing them (see audit links above)

New Items

FYIs

Notes from meeting

  • Open an issue with website team to update project profile - https://www.hackforla.org/projects/civic-tech-jobs
  • If it turns out to be hard to complete Skills Matrix - give them instructions for all skills of practice area with Chat GPT prompt, and instructions for uploading resume
  • Dependency for above would be 'if user testing proves that too hard for check boxes or want to give up, evolve to give them prompt for more likely to finish.
    Close issue if dependency doesn't prove right
  • Future feature - we complete skills matrix for folks with resume and add boxes as needed - Mozilla AI (large language model)
  • For future features the general guideline is to 1. Create an issue for any additional future feature 2. Issue should have dependency 3. Add to Ice Box 4. If feature is no longer needed make sure to close issue out
  • Labels: Size is dictated by complexity (Small, Medium, Large) - size based on work involved
  • Good first issue super descriptive
  • Medium - descriptive, more tasks, tell how to test
  • Large- need this done, don't know how to do, research, submit proposal
  • Labels MUST HAVES: Feature, Role, Size, Complexity, Ready for [product, org rep, etc] (allows folks putting issues in question column to notify the folks that need to review), Ready for prioritization for new issue (confident issue is complete and expectation issue is complete- Nooria) also use Ready for [Merge]
  • Preview: Issue making label series (different levels, have a template that new people on team can make other issues) - end of year/beginning of next year

Items for next week's agenda

  • Adhoc story label - to track extra work in a new column - Ongoing stuff - would apply for PMs dev or UIUX - agendas would go here & the questions issue that we plan to open for PMs

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Labels
feature: Agenda Used for all issues that contain agendas for team meetings PBV: PM all issues for Product and Project management roles role: org role: product size: 1pt Can be done in 4-6 hours
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