Update a few logistics for collaboration cafes

[KirstieJane]

Hi folks!

The most important issue for you to engage with is #790 because that's the one where we're finding a TIME and set of DATEs for Collaboration Cafes.

Orthogonal to those decisions I'd like to propose a few things:

• I think we should move from HackMD to framapad. HackMD is not accessible and therefore prevents anyone using a screen reader from reading and contributing to the notes.
  • As one of our goals is to grow the Jupyter Hub community - particularly focused on bringing in users - I think it makes sense for us to be working in a screen reader accessible way BEFORE someone who uses a screen reader comes along and is forced to ask us to change platforms.
  • I've made a template framapad here for you to see / experiment with: https://mypads2.framapad.org/p/jupyterhub-jupyterbook-collaborationcafe-nr53am9wz
• I think we should move from Jitsi to Zoom.
  • I know this is controversial - and if Jitsi worked well then I'd be totally fine with sticking with it, but we really had a lot of connectivity challenges in the meeting on 16 September and if we grow the community we're going to have even more 😩
  • I THINK I can set up a zoom link from UC Berkeley that will allow others to host / join.... we could try that out if we agree with moving over to zoom.

Is there anything else that we want to adjust?

[KirstieJane]

Oh - a quick note here that we should update the issue template for Collab Cafes once we have made these decisions 📝

[rgaiacs]

I think we should move from HackMD to framapad.

Looks good to me. 👍

I think we should move from Jitsi to Zoom.

To the best of my knowledge, the challenge here is that Jitsi Meet uses WebRTC with direct peer-to-peer communication that does not scale well above a single digit number of participants.

Looks like that Microsoft Teams also allow for someone to host a meeting not being present in the meeting although this option might be disabled by the IT team.

[minrk]

Thanks for opening! Jitsi has indeed been mostly fine, but with recent meetings having a lot more folks (yay!), it's definitely struggling.

With the Berkeley Zoom, can we have non-Berkeley folks as hosts?

[KirstieJane]

With the Berkeley Zoom, can we have non-Berkeley folks as hosts?

I just checked - and no - I can only add berkeley people as host 😩

But maybe we can source a zoom link from another org?