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event-labs-2018.yaml
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event-labs-2018.yaml
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---
# event settings
uber::config::event_name: 'MAGLabs'
uber::config::year: 2018
uber::config::event_venue: 'Hilton Alexandria Mark Center'
uber::config::event_venue_address: '5000 Seminary Rd, Alexandria, VA 22311'
uber::config::prereg_faq_url: 'https://labs.magfest.org/frequently-asked-questions'
uber::config::use_checkin_barcode: True
uber::config::collect_extra_donation: True
uber::config::badge_promo_codes_enabled: True
uber::config::groups_enabled: True
uber::config::group_discount: 5,
uber::config::epoch: '2018-09-07 08'
uber::config::eschaton: '2018-09-09 18'
uber::config::prereg_open: '2018-04-13 11'
uber::config::prereg_takedown: '2018-09-06'
uber::config::group_prereg_takedown: '2018-08-25'
uber::config::uber_takedown: '2018-09-10'
uber::config::placeholder_deadline: '2018-08-10'
uber::config::supporter_deadline: '2018-08-03'
uber::config::room_deadline: '2018-08-05'
uber::config::shirt_deadline: '2018-08-10'
uber::config::printed_badge_deadline: '2018-08-05'
uber::config::shifts_created: '2018-07-11' # CHANGE to whatever date you import shifts
uber::config::dealer_reg_start: '2018-06-22' # dealer reg not allowed before this date
uber::config::dealer_reg_deadline: '2018-08-10' # after this date, applications are auto-waitlisted
uber::config::dealer_reg_shutdown: '2018-08-10' # after this date, no new applications allowed
uber::config::dealer_payment_due: '2018-08-17' # dealers must pay by this date
uber::config::max_badge_sales: 2000
uber::config::at_the_con: False # WHEN SETTING THIS FROM TRUE TO FALSE, MAKE SURE TO SET post_con=TRUE
uber::config::post_con: True
uber::config::send_emails: True
uber::config::send_sms: False
uber::config::enable_pending_emails_report: True
uber::config::redirect_all_traffic_onsite: False
uber::config::out_of_shirts: False
uber::config::donation_tier:
No thanks: 0
Shirt: SHIRT_LEVEL
Supporter Pack: SUPPORTER_LEVEL
Super Supporter: 170
uber::config::donation_tier_descriptions:
no_thanks:
name: "No thanks"
icon: ""
description: "No thanks"
link: ""
shirt:
name: "Shirt"
icon: "../static/icons/iconshirt.png"
description: "Ribbon|T-Shirt"
link: "../static_views/ribbon.html|../static_views/tshirt.html"
supporter_pack:
name: "Supporter Pack"
icon: "../static/icons/star.png"
description: "Swag Bag|Drinking Vessel"
link: "../static_views/swag_bag.html|../static_views/drink_ware.html"
super_supporter:
name: "Super Supporter"
icon: "../static/icons/flask.png"
description: "Messenger bag|Surprise item"
link: "../static_views/messenger_bag.html|../static_views/surprise.html"
uber::config::badge_enums:
attendee_badge: "Attendee"
supporter_badge: "Supporter"
staff_badge: "Staff"
guest_badge: "Guest"
one_day_badge: "One Day"
# prereg form UI options
uber::config::donations_enabled: True
uber::config::consent_form_url: "https://labs.magfest.org/sites/default/files/MAGLabsParentalConsentForm.pdf"
uber::config::badge_types:
staff_badge:
range_start: 152
range_end: 999
supporter_badge:
range_start: 1000
range_end: 1999
guest_badge:
range_start: 2000
range_end: 2999
attendee_badge:
range_start: 3000
range_end: 5999
one_day_badge:
range_start: 6000
range_end: 7999
uber::config::initial_attendee: 55 # badge price
uber::config::dealer_badge_price: 20
uber::config::max_dealers: 10
uber::config::default_table_price: 80
uber::config::table_prices:
1: 80
2: 80
3: 80
4: 80
uber::config::badge_prices:
single_day:
Friday: 25
Saturday: 35
Sunday: 15
attendee:
'2018-09-07': 55
uber::config::shift_custom_badges: False
uber::config::job_interests:
console: "Consoles"
arcade: "Arcade"
lan: "LAN"
music: "Music"
panels: "Panels"
tabletop: "Tabletop Games"
loading_crew: "Loading Crew"
registration: "Registration"
techops: "Tech Ops / AV"
dispatch: "Dispatch"
lan: "LAN"
tournaments: "Tournaments"
jamspace: "Jamspace"
makerspace: "Makerspace"
test_chambers: "Test Chambers"
uber::config::job_locations:
console: "Consoles"
arcade: "Arcade"
lan: "LAN"
music: "Music"
panels: "Panels"
tabletop: "Tabletop"
loading_crew: "Loading Crew"
registration: "Registration"
bridge_simulator: "Escape Room"
techops: "Tech Ops / AV"
dispatch: "Dispatch"
lan: "LAN"
jamspace: "Jamspace"
marketplace: "Marketplace"
stops: "Stops"
fest_ops: "Guest"
charity: "Charity"
dorsai: "Dorsai"
mops: "Mediatron!"
merch: "Merchandise"
rock_island: "Rock Island"
rescuers: "Rescuers"
security: "Security"
staff_support: "Staff Support"
ccg_tabletop: "Tabletop (CCG)"
tea_room: "Tea Room"
treasury: "Treasury"
concert_security: "Concert Security"
makerspace: "Makerspace"
museum: "Computer Museum"
lego_room: "Lego Room"
music_av: "Music A/V"
games_on_film: "Games on Film"
vrcade: "VRCade"
uber::config::shiftless_depts: "dorsai, bridge_simulator, marketplace"
uber::config::event_locations:
arcade: "Arcade"
concerts: "Concerts"
console: "Console Room"
horizons: "Escape Room"
jamspace: "Jamspace"
lan_1: "LAN Free Play"
lan_2: "LAN Tournaments"
outdoors: "Outdoor Events"
panels_1: "Panels 1"
panels_2: "Panels 2"
panels_3: "Panels 3"
registration: "Registration"
tabletop: "Tabletop"
tabletop_ccg: "Tabletop (CCG)"
makerspace: "Makerspace Workshops"
makerspace_2: "Makers 2"
uber::config::shirt_level: 20
uber::config::supporter_level: 70
uber::config::season_level: 160
uber::config::interest_list:
console: "Consoles"
arcade: "Arcade"
lan: "LAN"
music: "Music"
panels: "Guests/Panels"
tabletop: "Tabletop games"
dealers: "Dealers"
tournaments: "Tournaments"
makerspace: "Makerspace"
uber::config::hotel_req_hours: 24
uber::config::volunteer_checklist:
3: ''
4: 'hotel_requests/hotel_item.html'
# TODO: changeme: these are last year's forms
uber::config::treasury_dept_checklist_form_url: "https://docs.google.com/spreadsheets/d/1h8tkHJ5JjH7T0fwLnK-5-DifuEHBm4Wzkf20uonPUhA/edit#gid=316806961"
uber::config::techops_dept_checklist_form_url: "https://docs.google.com/forms/d/e/1FAIpQLSeCuvWu65p3McPR_AaYuhNLqOzkV0N5r2tL8Fj0Cgdg7iFMeQ/viewform"
uber::config::dept_head_checklist:
creating_shifts:
deadline: "2018-07-11"
description: "STOPS is happy to assist you in creating shifts, if you aren't making any changes, we can use the shifts from MAGClassic. Please let us know if you need assistance with this step or what changes you have."
path: "/jobs/index?department_id={department_id}"
assigned_volunteers:
name: "Volunteers Assigned to Your Department"
deadline: "2018-07-16"
description: "Check all of the volunteers currently assigned to your department to make sure no one is missing AND that no one is there who shouldn't be."
path: "/jobs/staffers?department_id={department_id}"
treasury:
name: "MPoint Needs"
deadline: "2018-08-29"
description: "Tell us whether you need any mpoints for your department."
path: "/dept_checklist/treasury?department_id={department_id}"
allotments:
name: "Treasury Information"
deadline: "2018-07-26"
description: "If you need cash and/or mpoints, tell us your department schedule and your specific cash needs."
path: "/dept_checklist/allotments?department_id={department_id}"
hotel_eligible:
name: "Staffers Requesting Hotel Space"
deadline: "2018-08-10"
description: "Double check that everyone in your department who you know needs hotel space has requested it."
path: "/hotel/index?department_id={department_id}"
tech_requirements:
deadline: "2018-07-16"
description: "What do you need in terms of laptops, projectors, cables, internet access, etc?"
path: "/dept_checklist/tech_requirements?department_id={department_id}"
approve_setup_teardown:
name: "Approve/Decline Additional Hotel Nights to Help With Setup/Teardown"
deadline: "2018-08-17"
description: "An overwhelming majority of staffers want to work setup and teardown shifts rather than work during the event itself, so we have far more offers than we have need for. Since this affects what hotel nights staffers get, please approve and decline requests for this for people in your department."
path: "/hotel/requests?department_id={department_id}"
placeholders:
name: "Checking Placeholder Registrations"
deadline: "2018-08-11"
description: "We create placeholder registrations for volunteers and ask them to fill out the rest of their information and also confirm that they'll be coming. We need our department heads to review the unclaimed badges for their departments to check for any essential volunteers who haven't claimed their badges."
path: "/registration/placeholders?department_id={department_id}"
printed_signs:
deadline: "2018-08-15"
description: "Other than a sign for your area, what printed signs/banners/forms do you need?"
office_supplies:
deadline: "2018-08-07"
description: "Do you need any paper, pens, sharpies, tripods, whiteboards, scissors, staplers, etc?"
postcon_hours:
name: "(After the Event) Marking and Rating Shifts"
deadline: "2018-09-20"
description: "After the weekend is over, we'll want all department heads to ensure that their volunteers had their shifts marked and rated."
path: "/jobs/signups?department_id=59983785"
email_post_con: True
# entries here must also exist in event_locations
uber::config::panel_rooms: "panels_1,panels_2,panels_3"
uber::config::hide_schedule: False
uber::config::panel_app_deadline: '2018-08-01 08'
uber::config::expected_response: 'the beginning of August 2018'
uber::config::band_email: 'MAGLabs Music Department <[email protected]>'
uber::config::band_email_signature: '- MAGLabs Music Department'
uber::config::default_loadin_minutes: 30
uber::config::default_performance_minutes: 60
uber::config::auction_start: '2018-09-09 12'
uber::config::band_panel_deadline: '2018-08-01 08'
uber::config::band_bio_deadline: '2018-07-01 08'
uber::config::band_info_deadline: '2018-06-25 08'
uber::config::band_taxes_deadline: '2018-07-25 08'
uber::config::band_merch_deadline: '2018-07-22 08'
uber::config::band_charity_deadline: '2018-08-24 08'
uber::config::band_badges_deadline: '2018-08-10 08'
uber::config::band_stage_plot_deadline: '2018-08-15 08'
uber::config::guest_panel_deadline: '2018-08-01 08'
uber::config::guest_bio_deadline: '2018-07-15 08'
uber::config::guest_taxes_deadline: '2018-07-15 08'
uber::config::guest_merch_deadline: '2018-07-22 08'
uber::config::guest_charity_deadline: '2018-08-01 08'
uber::config::guest_autograph_deadline: ''
uber::config::guest_interview_deadline: '2018-08-01 08'
uber::config::guest_travel_plans_deadline: '2018-07-15 08'
uber::config::guest_info_deadline: '2018-07-15 08'
uber::config::guest_badges_deadline: '2018-08-19 08'
uber::config::rock_island_deadline: '2018-08-20 08'
uber::config::require_dedicated_guest_table_presence: False
uber::config::rock_island_groups: "band,guest" # enable rock island for bands and guests
uber::config::guest_merch_enums:
rock_island: "I'll use the Rock Island services provided by Labs" # enable rock island
own_table: "I'll staff a table in the Marketplace"
no_merch: "I won't be selling merch throughout the festival"
uber::config::regdesk_sig: |
- Elyse Krumbein,
MAGFest Laboratories Registration Dept Head
uber::config::marketplace_email: "MAGFest Laboratories Marketplace <[email protected]>"
uber::config::marketplace_sig: |
- Kat Huffman,
MAGFest Laboratories Marketplace Coordinator
uber::config::guest_sig: |
- Dustin East,
MAGFest Guest Relations
uber::config::panels_email: 'MAGLabs Panels <[email protected]>'
uber::config::peglegs_sig: |
- Dustin East,
MAGFest Laboratories Panels Dept Head