Merge pull request #60 from NYPL/deprecate-CMS

remove/deprecate CMS

accessioning/accessioning.md

@@ -5,4 +5,4 @@ nav_order: 2
 has_children: true
 ---
 # Accessioning  
-Accessioning consists of taking legal, administrative, and physical custody of digital material to be transferred to the lab. Accessioning born-digital material includes verifying that the acquisition has been properly documented, validating the material’s completeness and fixity, and the creating an inventory in CMS to support collection management and project planning.
+Accessioning consists of taking legal, administrative, and physical custody of digital material to be transferred to the lab. Accessioning born-digital material includes verifying that the acquisition has been properly documented, validating the material’s completeness and fixity, and then creating an object record in SPEC to support collection management and project planning.

accessioning/digitalmediaseparation.md

@@ -1,11 +1,11 @@
 ---
-title: Digital Media Separation (Inventory)
+title: Digital Media Separation (Accessioning)
 layout: default
 nav_order: 1.2
 parent: Accessioning
 ---
 
-# Digital Media Separation (Inventory)
+# Digital Media Separation (Accessioning)
 {: .no_toc }
 
 ## Table of contents
@@ -22,6 +22,11 @@ When digital media is encountered during the processing of archival collections
 
 Digital media separation procedures are detailed in this document. The workflows may vary based on media types  encountered but the general steps are as follows:  
 
+Deprecated
+{: .label .label-red }
+
+|The following section is out of date. It needs to be revised with SPEC instructions. **Fill out a digital media separation form** and **Shelve the media** are up to date.|
+
 1. Open the collection record in CMS.  
 2. Determine the identification number.  
 3. Label media.
@@ -115,15 +120,14 @@ An example of a completed record for separation:
 ![](/digitalmediaseparation/media/image1.png)
 
 ## 5. Fill out a digital media separation form.  
-Deprecated
-{: .label .label-red }
+
 * Fill out a
 [media separation form](https://docs.google.com/document/d/1Tn9j4q3WO5BhhMdXY0Ed09XoRFP_jUJyP96IYCJmkgs/edit?usp=sharing){:target="_blank"} to document where in the collection a media object came from. 
 
-* Enter the object's identification number and collection. Circle the
-format on the form. Enter the correct
-format after the word Other if the format is not listed. Print the form on BLUE
-paper (for visibility) and place it in the object's previous container.  
+* Enter the object's identification number and collection.  
+  * Media IDs follow the naming convention ACQ_acqID_specObjectID.  
+* Circle the format on the form.  
+* Enter the correct format after the word Other if the format is not listed.  
 
 ![Digital Separation Sheet](/digitalmediaseparation/media/image2.jpg)
 

accessioning/inventorying-digital-media-accession.md

@@ -5,7 +5,7 @@ nav_order: 1
 parent: Accessioning
 ---
 
-# Digital Media Separation (Inventory)
+# Digital Media Separation (Accessioning)
 {: .no_toc }
 
 ## Table of contents
@@ -22,6 +22,11 @@ When digital media is encountered during accessioning of archival collections se
 
 Digital media separation procedures are detailed in this document. The workflows may vary based on media types  encountered but the general steps are as follows:  
 
+Deprecated
+{: .label .label-red }
+
+|The following section is out of date. It needs to be revised with SPEC instructions. **Fill out a digital media separation form** and **Shelve the media** are up to date.|
+
 1. Open the collection record in CMS.  
 2. Determine the identification number.  
 3. Label media.
@@ -119,15 +124,14 @@ An example of a completed record for separation:
 
 
 ## 5. Fill out a digital media separation form.  
-Deprecated
-{: .label .label-red }
+
 * Fill out a
 [media separation form](https://docs.google.com/document/d/1Tn9j4q3WO5BhhMdXY0Ed09XoRFP_jUJyP96IYCJmkgs/edit?usp=sharing){:target="_blank"} to document where in the collection a media object came from. 
 
-* Enter the object's identification number and collection. Circle the
-format on the form. Enter the correct
-format after the word Other if the format is not listed. Print the form on BLUE
-paper (for visibility) and place it in the object's previous container.  
+* Enter the object's identification number and collection.  
+  * Media IDs follow the naming convention ACQ_acqID_specObjectID.  
+* Circle the format on the form.  
+* Enter the correct format after the word Other if the format is not listed.  
 
 ![Digital Separation Sheet](/digitalmediaseparation/media/image2.jpg)
 

staging/Loading-Archivist-Workstation.md

@@ -17,7 +17,7 @@ Archivists processing electronic records without using FTK or ePADD will receive
 
 ## Confirming Archivist Workstation Processing 
 
-* Open CMS and navigate to the collection's media log.  
+* Open SPEC and navigate to the collection's object records.  
 * Check that all the media in the collection has been transferred as files.  
 * Consult with Digital Archives staff if there are disk images present or transfer is incomplete.
 

staging/Overview.md

@@ -48,8 +48,6 @@ Send email to [[email protected]](mailto:[email protected]) when
 * [Reserve your FTK session](../using/using-lab-equipment#reserving-a-workstation-session) at least 24 hours in advance.
 * Click the FTK icon to open FTK and begin your session. 
 * Select your collection from the bar on the left hand side of the screen.  
-**Information in the media log can assist with processing.**
-* Open CMS and navigate to the collection's media log when appropriate.  
 
 ## Appraisal
 Spend some time evaluating the electronic records before you begin bookmarking. You'll be using the same strategies you use for paper records for the most part but FTK has appraisal tools you should use as well.

transfers/file-transfers.md

@@ -20,7 +20,7 @@ Born digital collection material can be acquired through file transfer or forens
 
 The file transfer workflows are detailed in this document. The workflows may vary based on media types and file types.  
 
-**Before a media object can be transferred it first must be recorded in the collection’s media log in CMS. See [Verifying inventory in Media Log](/digarch/transfers/verify-inventory.html){:target="_blank"} for instructions.**
+**Before a media object can be transferred it first must be recorded SPEC.**
 
 ## Prepare destination folders for files
 
@@ -61,25 +61,6 @@ or
 ```mkdir -p CollID/Media-00{10..99}/{metadata/submissionDocumentation,objects}```  
 ```mkdir -p CollID/Media-000{1,5,7,9}/{metadata/submissionDocumentation,objects}```  
 
-On Windows via Cygwin:
-
-* Start Cygwin Terminal from the desktop or by searching for Cygwin via the desktop search bar.
-
-* On opening the Cygwin terminal navigate to the cygdrive folder by entering ```cd /cygdrive```.
-
-* Navigate to DigArchDiskStation by entering ```cd /cygdrive/y/Staging/ingest/fileTransfers```
-
-* Run [makesips script](https://nypl.github.io/digarch/tools/software.html#makesips-script){:target="_blank"} to create a consecutive number of submission information packages for material from digital media.
-
-or
-
-* Use ``mkdir`` command to create directories when media aren't consecutively numbered:
-
-  * Enter ```mkdir``` command.  
-```mkdir -p CollID/Media-000{1..9}/{metadata/submissionDocumentation,objects}```  
-```mkdir -p CollID/Media-00{10..99}/{metadata/submissionDocumentation,objects}```  
-```mkdir -p CollID/Media-000{1,5,7,9}/{metadata/submissionDocumentation,objects}```
-
 On Mac:
 
 * Open Terminal.
@@ -137,13 +118,6 @@ Note: rsync will require a source path (the path to the disk of associated media
 
 * An example rsync command may look like: ```rsync -arP /mnt/g/ /mnt/y/Staging/ingest/fileTransfers/collection-folder/media-folder/objects```
 
-On Windows via Cygwin:
-
-* Open Cygwin Terminal
-
-* Enter ```rsync -arP sourcepath destinationpath```
-
-* An example rsync command may look like: ```rsync -arP /cygdrive/g /cygdrive/y/Staging/ingest/fileTransfers/collection-folder/media-folder/objects```
 
 On Mac:
 

transfers/nimbie-transfers.md

@@ -11,7 +11,7 @@ This document describes how to use the [Nimbie Disc Auto-Loader]({% link tools/n
 
 This applies for the vast majority of CD's, DVD's. and BluRays with born-digital contents.  
 
-**Before a media object can be transferred it first must be recorded in the collection’s media log in CMS. See [Verifying inventory in Media Log](/digarch/transfers/verify-inventory.html){:target="_blank"} for instructions.**
+**Before a media object can be transferred it first must be recorded SPEC.**
 
 Before beginning to work with the Nimbie, confirm that you have all of the collection's optical media by comparing discs to the media log in CMS.
 Using the Nimbie Robot consists of three steps.