rectifying merge conflict

accessioning/accessioning.md

@@ -5,4 +5,8 @@ nav_order: 2
 has_children: true
 ---
 # Accessioning  
-Accessioning consists of taking legal, administrative, and physical custody of digital material to be transferred to the lab. Accessioning born-digital material includes verifying that the acquisition has been properly documented, validating the material’s completeness and fixity, and the creating an inventory in CMS to support collection management and project planning.
+Accessioning consists of taking legal, administrative, and physical custody of digital material to be transferred to the lab. Accessioning born-digital material includes verifying that the acquisition has been properly documented, validating the material’s completeness and fixity, and then creating an object record in SPEC to support collection management and project planning.  
+
+Accessioning of digital material is usually done by Collection Management.  
+
+Processing archivists create SPEC object records for additional carriers found during processing.  

accessioning/inventorying-digital-media-accession.md

@@ -1,11 +1,11 @@
 ---
-title: Inventorying Digital Media (Accessioning)
+title: Inventorying Digital Carriers (Accessioning)
 layout: default
 nav_order: 1
 parent: Accessioning
 ---
 
-# Digital Media Separation (Inventory)
+# Digital Carrier Separation (Accessioning)
 {: .no_toc }
 
 ## Table of contents
@@ -16,123 +16,79 @@ parent: Accessioning
 
 # Introduction
 
-When digital media is encountered during accessioning of archival collections separate boxes of media are prepared for transfer. 
+Digital carrier separation procedures are detailed in this document. The workflows may vary based on media types encountered but the general steps are as follows:  
 
-|When commercial software is present do not enter it in CMS or label it. Send commercial software as is to Digital Preservation.|
+* Remove digital carriers from folders and boxes.  
+* Create a SPEC object record for each carrier.  
+* Label digital carriers.  
+* Fill out Digital Carrier Separation sheets.  
+* Place Digital Carrier Separation sheets where carriers where found.  
+* House digital carriers.  
+* Inform Digital Archives of digital carriers.  
 
-Digital media separation procedures are detailed in this document. The workflows may vary based on media types  encountered but the general steps are as follows:  
 
-1. Open the collection record in CMS.  
-2. Determine the identification number.  
-3. Label media.
-4. Create a media log record.  
-5. Fill out a digital media separation form.  
-6. Create a shelving card and shelve the media.  
+When digital carriers are encountered during accessioning of an acquisition, Collection Management performs the digital media separation.
+If there are 400 or more digital carriers in an acquisition, Digital Preservation staff may need to assist.
 
-## 1. Open the collection record in CMS.
+When digital media is encountered during processing of archival collections, the processing archivists perform the digital media separation.
 
-* Open CMS and locate the collection that you will be working with. Navigate to the electronic records view through the collection management screen.  
+|When commercial software is present, staff should send it as is to Digital Preservation without inventorying or labeling.|
 
-## 2. Determine the identification number.
+## Remove digital carriers from folders.  
+* House digital carriers in boxes separate from other material.  
 
-|Use this process when you are not using barcodes to label media.|
+## Create a SPEC object record for each carrier.  
+* Create an object record in SPEC for each carrier according to Collection Management practices.  
+* Note the acquisition number and the SPEC object ID number. Both are needed to create the ID label.
+* ACQ_acqID_specObjectID ```ACQ_12345_54321``` is the carrier ID used by Digital Preservation.  
 
-Create an identification number for a digital media object using
-4 elements:
+In the image of a SPEC object record below the SPEC Object ID is circled in top left and acq ID is circled in bottom right.  
 
-* A letter (M is used for collections.)  
-```M```  
+![Screenshot of SPEC object record with SPEC object ID circled in top left and acq ID circled in bottom right](digitalmediaseparation/media/SPEC_DEMO.png)
 
-* The collection number from CMS  
-```1087```  
+|Label transcript is an optional field. If you want to transcript a label you can enter text as it appears on the label. You can enter ```[illegible]``` for words you can't decipher.|  
 
-* A dash  
-```-```  
+## Label carriers.
 
-* A sequential number of the object padded to 4 digits  
-```0001```  
+* For floppy and zip disks, print the label with ACQ_acqID_specObjectID and affixed it to the media.
 
-    * When there are no media objects in the
-collection log the sequential number will be 0001. Objects already recorded in the log will be listed in
-the right hand column. The sequential number will be the next number
-that hasn't been allocated.  For example, the
-tenth object in manuscript collection ```1087``` would be labeled:
-```M1087-0010```.  
+<img src="digitalmediaseparation/media/acqid_floppy.jpg" width="40%" />  
 
-The id numbers Digital Preservation uses are only for differentiating one disk from another. Sequence is only relevant for counting a number of disks. This method of id may be deprecated.
-{: .label .label-red }
+* For Optical media (CDs, DVDs), print the label with ACQ_acqID_specObjectID.  
+* House CDs or DVDs in a sleeve or case if they are not housed.  
+* Rehouse CDs or DVDs that are cased together, unless the case is designed for multiple discs.  
+* Affix the label to the sleeve or case.  
 
-## 3. Label media.
-
-* For floppy and zip disks, print the number in ink on a new
-label and affixed it to the media. Labeling media with a P-Touch is best.
-
-* For Optical media (CDs, DVDs), print the number
-on the media's plastic hub using a using a medium point Sharpie pen. House CDs or DVDs in a sleeve or case if they are not housed. Rehouse CDs or DVDs that are sleeved/cased together into individual sleeves or cases, unless the case is designed for multiple CDs or DVDs.  
-
-* Make sure no label adhesive sticks to moving parts of the media. Many media types have shutters, gates, or spools that need to move freely to work. Covering a shutter or other moving part with a label can damage the disk and the drive used to read media.  
+|**Make sure no label adhesive sticks to moving parts of the media.**  
+Many media types have shutters, gates, or spools that need to move freely to work. Covering a shutter or other moving part with a label can damage the disk and the drive used to read media.|  
 
 * Check in with Digital Preservation staff to discuss labeling other media types.  
 
 |Digital Preservation staff can label commercial software with a simple collection name.
 ```Crouch``` for Stanley Crouch papers.|
 
-### Floppy disk
+<!-- ### Floppy disk
 ![](/digitalmediaseparation/media/image3.jpg)  
 
 ### Optical media
-![](/digitalmediaseparation/media/image4.jpg)  
-
-## 4. Create a media log record.  
-
- Enter the following
-information in the media log page for the collection.
-
-* id
-
-    * Enter the identification number for the media.
-
-* media format
-
-    * Enter or select the appropriate media type (for example: 5.25 inch floppy disk,
-3.5 inch floppy disk, CD-R, DVD-R, zip disk, hard drive, flash drive).  
-
-    * See [Identifying Digital Media](../sitevisits/identifying-digital-media){:target="_blank"} for media types.   
+![](/digitalmediaseparation/media/image4.jpg)    -->
 
-* floppy density
+## Fill out a digital carrier separation form.  
 
-    * Select the appropriate floppy disk density from the drop down if available. Leave blank for other media types.  
+| Processing archivists should skip this step. They should remove any separation sheets before arrangement is finished and the colleciton is shipped.|  
 
-* manufacturer
-
-    * Enter manufacturer of the media if known. 
-
-* serial number (hd)
-
-    * Enter the serial number if the media object is a hard disk drive. Leave blank for other media types.  
-
-| Label transcript is an optional field. If you want to transcript a label you can enter text as it appears on the label. You can enter ```[illegible]``` for words you can't decipher.|  
-
-An example of a completed record for separation:
-
-![](/digitalmediaseparation/media/image1.png)
-
-
-## 5. Fill out a digital media separation form.  
-Deprecated
-{: .label .label-red }
 * Fill out a
-[media separation form](https://docs.google.com/document/d/1Tn9j4q3WO5BhhMdXY0Ed09XoRFP_jUJyP96IYCJmkgs/edit?usp=sharing){:target="_blank"} to document where in the collection a media object came from. 
-
-* Enter the object's identification number and collection. Circle the
-format on the form. Enter the correct
-format after the word Other if the format is not listed. Print the form on BLUE
-paper (for visibility) and place it in the object's previous container.  
+[digital carrier separation form](https://docs.google.com/document/d/1ZWZ2xMUMPPMV1f0V6CesB-qz1IK5u765Wmr_0ESiZ6U/edit?usp=sharing){:target="_blank"} to document where in the collection a media object came from. 
 
-![Digital Separation Sheet](/digitalmediaseparation/media/image2.jpg)
+* Enter the object's acquisition id number and collection id.  
+* Enter the object's SPEC object id.    
+* Circle the format on the form.  
+* Enter the correct format after the word Other if the format is not listed.  
+* See [Identifying Digital Media](../sitevisits/identifying-digital-media) for media format types.
 
+![Digital Separation Sheet](digitalmediaseparation/media/separationsheet.png)
 
-## 6. Shelve the media.
+## Shelve the media.
 
 * Place completed boxes on shelf 02 in 205. The shelf is closest to 205A.  
 * Email [[email protected]](mailto:[email protected]) and confirm boxes are shelved.  

staging/FTK-Export.md

@@ -16,7 +16,18 @@ When a finding aid has been approved and the Bookmarks have been reviewed the co
 * Open the case for the collection and navigate to the Bookmark
 tab.  
 * Note how many finding aid components you have in the Bookmarks.  
-* Windows subsystem for Linux and enter the following commands to build your folders:  
+* Open the WSL terminal  and navigate to the mount point directory by entering ```cd /mnt```
+
+* Any mounted drives should be accessible from the mount point directory. Drives you'll see in /mnt include:
+  * d - Sata Drive Bay
+  * f - Storage for FTK
+  * h - Open FTK cases
+  * i - Codemeter access key
+  * y - DigArchDiskStation
+
+* If the Y:\ drive is not visible in /mnt or /mnt/y appears to be empty then re-mount:
+  * Change to the top level directory by entering ```cd /```
+  * Enter the command ```sudo mount -t drvfs Y: /mnt/y```  
 
 ```$ cd /mnt/y/Staging/faComponents```
 

staging/Loading-Archivist-Workstation.md

@@ -17,7 +17,7 @@ Archivists processing electronic records without using FTK or ePADD will receive
 
 ## Confirming Archivist Workstation Processing 
 
-* Open CMS and navigate to the collection's media log.  
+* Open SPEC and navigate to the collection's object records.  
 * Check that all the media in the collection has been transferred as files.  
 * Consult with Digital Archives staff if there are disk images present or transfer is incomplete.
 

staging/Overview.md

@@ -48,8 +48,6 @@ Send email to [[email protected]](mailto:[email protected]) when
 * [Reserve your FTK session](../using/using-lab-equipment#reserving-a-workstation-session) at least 24 hours in advance.
 * Click the FTK icon to open FTK and begin your session. 
 * Select your collection from the bar on the left hand side of the screen.  
-**Information in the media log can assist with processing.**
-* Open CMS and navigate to the collection's media log when appropriate.  
 
 ## Appraisal
 Spend some time evaluating the electronic records before you begin bookmarking. You'll be using the same strategies you use for paper records for the most part but FTK has appraisal tools you should use as well.