Update author page workflow

.github/ISSUE_TEMPLATE/02-name-correction.yml

@@ -34,7 +34,7 @@ body:
     validations:
       required: true
 
-  - type: textarea
+  - type: input
     id: author_orcid
     attributes:
       label: Author ORCID
@@ -43,7 +43,7 @@ body:
       placeholder: ex. https://orcid.org/my-orcid?orcid=0009-0003-8868-7504
     validations:
       required: true
-  - type: textarea
+  - type: input
     id: author_highest_degree_institution
     attributes:
       label: Institution of highest (anticipated) degree
@@ -54,7 +54,7 @@ body:
       placeholder: ex. Johns Hopkins University (https://www.jhu.edu/)
     validations:
       required: true
-  - type: textarea
+  - type: input
     id: author_name_script_variant
     attributes:
       label: Author Name (only if published in another script)

.github/copilot-instructions.md

@@ -0,0 +1,133 @@
+# ACL Anthology Copilot Instructions
+
+## Project Overview
+The ACL Anthology is a digital archive of NLP/CL research papers with both a static website generator and a Python package for metadata access. The project manages scholarly publication metadata through XML files and generates a Hugo-based website.
+
+## Architecture & Data Flow
+
+### Core Data Model
+- **Authoritative XML files** in `data/xml/` contain all paper metadata (schema: `data/xml/schema.rnc`)
+- **YAML configuration** in `data/yaml/` defines venues, SIGs, and name variants
+- **Hugo static site** generated from processed JSON data in `build/data/`
+- **Python package** (`python/acl_anthology/`) provides programmatic access to metadata
+
+### Build Process Pipeline
+1. **XML Processing**: `bin/create_hugo_data.py` converts XML → JSON for Hugo templates
+2. **Bibliography Generation**: `bin/create_extra_bib.py` creates BibTeX/MODS/Endnote exports
+3. **Hugo Site Generation**: Hugo processes JSON data → static HTML site
+4. **Asset Management**: PDF files, attachments managed separately with checksums
+
+Key build targets in `Makefile`:
+- `make all` - Full build (check + site)
+- `make hugo_data` - Generate JSON data files only
+- `make site` - Generate complete website
+- `make check` - Validate XML schema compliance
+
+## Critical ID System
+
+### Modern Format (post-2020)
+- Format: `YEAR.VENUE-VOLUME.NUMBER` (e.g., `2020.acl-main.12`)
+- **VENUE**: lowercase alphanumeric venue identifier (no years!)
+- **VOLUME**: volume name (`main`, `short`, `1`, etc.)
+- **NUMBER**: paper number within volume
+
+### Legacy Format (pre-2020)
+- Various letter-based schemes (P19-1234, W19-5012, etc.)
+- Limited paper capacity, inflexible venue encoding
+
+## Development Workflows
+
+### XML Metadata Management
+- All paper metadata lives in `data/xml/{COLLECTION_ID}.xml` files
+- Use `bin/ingest_aclpub2.py` for bulk ingestion from conference data
+- Individual modifications via scripts like `bin/add_author_id.py`, `bin/fix_titles.py`
+- **Always validate with `make check`** after XML changes
+
+### Author Name Handling
+- Complex disambiguation system for author identity resolution
+- Name variants stored in `data/yaml/name_variants.yaml`
+- Scripts: `bin/find_name_variants.py`, `bin/auto_name_variants.py`
+- Person IDs assigned automatically but can be explicitly set
+
+### Testing Strategy
+```bash
+# Python package tests
+cd python && poetry run pytest
+
+# Full site build test
+make check site
+
+# Integration tests on full data
+pytest -m integration
+```
+
+## Project-Specific Patterns
+
+### XML Structure Philosophy
+- **Separation of content and presentation**: Raw metadata in XML, formatting via Hugo templates
+- **Hierarchical organization**: Collections → Volumes → Papers
+- **Checksum validation**: All file references include SHA-256 checksums (8-char prefix)
+
+### Script Naming Conventions
+- `add_*.py` - Add new metadata fields
+- `fix_*.py` - Correct existing data
+- `ingest_*.py` - Import data from external sources
+- `create_*.py` - Generate derived files
+
+### Hugo Data Export Pattern
+```python
+# All export scripts follow this pattern:
+def export_ENTITY(anthology, builddir, dryrun):
+    # Process anthology data
+    data = {...}
+    if not dryrun:
+        with open(f"{builddir}/data/{entity}.json", "wb") as f:
+            f.write(ENCODER.encode(data))
+```
+
+## Environment Setup
+
+### Dependencies
+- **Python 3.10+** with packages from `bin/requirements.txt`
+- **Hugo 0.126.0+** (extended version required)
+- **bibutils** for citation format conversion
+- **jing** for XML validation
+
+### Development Commands
+```bash
+# Setup environment
+python3 -m venv venv && source venv/bin/activate
+pip install -r bin/requirements.txt
+
+# Quick data regeneration (development)
+make NOBIB=true hugo_data hugo
+
+# Full production build
+make all
+```
+
+## Key Integration Points
+
+### External Data Sources
+- **ACLPub2**: Conference management system data ingestion
+- **Papers with Code**: Research code linking
+- **CrossRef**: DOI metadata synchronization
+- **Google Scholar**: Author profile integration
+
+### File Management
+- PDFs and attachments stored separately from metadata
+- Environment variables: `ANTHOLOGY_PREFIX`, `ANTHOLOGYFILES`
+- Symlinked as `anthology-files` in generated site
+
+## Common Pitfalls
+- **Never include years in venue identifiers** - venues are persistent entities
+- **XML changes require `make check`** - schema validation is mandatory
+- **Author name disambiguation is automatic** - manual overrides via explicit IDs only
+- **Hugo memory usage is ~18GB** - normal on large sites, may cause swapping
+- **Venue vs Event confusion** - venues are persistent, events are year-specific instances
+
+## File Locations for Common Tasks
+- **Add new venue**: `data/yaml/venues/{venue-id}.yaml`
+- **Fix paper metadata**: Edit `data/xml/{collection}.xml` directly
+- **Modify site templates**: `hugo/layouts/`
+- **Update build process**: `Makefile` and `bin/create_hugo_data.py`