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Jeremy Zilar edited this page May 22, 2020 · 1 revision

🚨NOTE: Do not share passwords for editing the Brooklyn Rail site

To edit in Workflow, log in https://brooklynrail.netlify.app/workflow (get a login here) 👈👈

Backfilling events

We are going to backfill our past New Social Environment events so that we can have a listing of all the events and the videos for each of the events for the archive.

💻Before we begin backfilling an event, open this page in a window all by itself. We are going to be opening a lot of tabs, and it is essential that you only have the tabs open that you need to backfill this single event.

Tab 1: This wiki page

This is the page you are on now.

Tab 2: Workflow

  1. Open the new backend of the site https://brooklynrail.netlify.app/workflow

Tab 3: Choose the event that you'd like to move

  1. Open the NEW events page in a new tab https://brooklynrail.org/events-beta
  2. Find an event that is NOT there to move over (we should make a spreadsheet for this)

Tab 4: Find the event in Eventbrite

  1. Open the events page in EventBrite https://www.eventbrite.com/o/the-brooklyn-rail-17235515942
  2. Go to "Past events"
  3. Scroll down to the bottom and click "show more"... keep scrolling.
  4. Find the event that you'd like to move and open it
  5. Click on "View Details", since the event has ended

Tab 5: BR YouTube Playlist

  1. Open https://www.youtube.com/playlist?list=PLmQDwVpMadcLGDOX9VN3sGTh2VYT4RJGY

Tab 6: Open StackEdit

This is a markdown editor that you might need.

  1. Open https://stackedit.io/
  2. Click on "Start Writing"

Create a "New Event"

⚠️ NOTE: There are a few things that are different about the copy for our events in the new system. Please make sure to 👀look closely at the directions below and 🤚let us know if there are things we should fix.

🚨Do not add HTML to any of these fields.

  • 🗒️If you need to italicize a word, use underscores around the word, like _this_.
  • 🗒️If you need to bold a word, use two asterisks around the word, like **this**.

image

These are the fields that we will need to produce an event. TKTK is placeholder text for helper copy that we can add-in.

📝 Kicker

By default, it should say "The New Social Environment". It will be replaced out with a select box in a future version. :warning: Do not change this.

📝 Event Title (required)

Titles should be NAME_NAME with NAME_NAME

Dorothea Rockburne with Phyllis Tuchman

Do not put names in all caps, and do not make them bold.

📝 Deck

This is optional. If you use it, keep it short. Ideally this as the sentence you'd most like to tweet. Do not repeat the headline. You need to be able to read it out loud in a single breath.

📝 Summary (required)

A one-sentence description that does not repeat the headline.

Artist Dorothea Rockburne and writer, curator Phyllis Tuchman discuss creative life in the context of our new social reality.

Do not put names in all caps, and do not make them bold.

📝 Event Host

At the moment, the "host" is an organization, not the individual who is in the talk.

This should always be "The Brooklyn Rail" unless another organization is hosting, (e.g. Metabolic Studio)

📝 Event Organizer

The "organizer" is most always going to be "The Brooklyn Rail", even when the host is set to someone else.

Maybe it should be changed to "Producer"

📝 Event Sponsor

Leave this empty if there is no sponsor. It is not possible to link this to a website at this time. (coming soon)

📝 Registration URL

This should link to the EventBrite page, or where our readers are being asked to register.

📝 YouTube ID

The YouTube ID is a string of characters in the YouTube URL for a specific video.

How to find the YouTube ID:

  1. Find and click on the video in our YouTube playlist
  2. Look at the full URL
https://www.youtube.com/watch?v=FRwnafMlqdA&list=PLmQDwVpMadcLGDOX9VN3sGTh2VYT4RJGY

The ID will always be the string of characters between the v= and the &. In this case, it is FRwnafMlqdA.

It takes some practice to get this.

📝 YouTube Playlist

By default, it should be PLmQDwVpMadcLGDOX9VN3sGTh2VYT4RJGY. Do not change this. This will likely be tied to the category/kicker in future releases.

Note: This is the list= value in the YouTube playlist URL https://www.youtube.com/playlist?list=PLmQDwVpMadcLGDOX9VN3sGTh2VYT4RJGY

📝 Start Time

Edit the event start date and time here to reflect the start time of the event (eastern time).

Format: YEAR-MO-DAY HR:MIN — months, days, hours, and minutes should all use leading zeros when single digits. Time is a 24hr clock.

2020-05-09 13:00

📝 End Time

Copy the start date from above and add modify the hour to reflect the end time.

📝 Event Platform

This is where the event will be broadcast. For most, it will be zoom. You can select multiple:

Current options:

  • zoom
  • youtube
  • instagram_live
  • igtv

📝 Featured Image

The Featured Image is the image that will appear at the top of an event page. It will also be the primary image that appears when this event is shared on social media. Adding multiple featured images is possible because we might use this in the future around the site.

For our Rail New Social Environment talks, this is most likely a drawing or photo of the main guest.

To add a featured image,

  1. click "Add Featured Image"
  2. in the "Media" field, select the filename of the image you'd like to add to this.

To add a second featured image,

  1. click "Add Featured Image"
  2. in the "Media" field, select the filename of the image you'd like to add to this.
  3. drag the 'media' fields to order the priority. The topmost featured image is the one we're using (at the moment).

📝 Event Copy

This is the body copy for the event that tells the reader more about the people who will be in the talk.

🚨NOTE: Do not use HTML in this field. This uses markdown. When editing, there are two views for the text you'll be editing:

  • Rich text
  • Markdown — think of this as a simplified HTML

The event body copy needs to contain:

  • the name and a short bio of the person being interviewed
  • the name and a short bio of the interviewer (example)

Copying event text from Eventbrite

For this step, you'll want to have StackEdit open in another tab.

  1. Open the event page in EventBrite (not on the backend)
  2. Copy only the bios and related links from the event.
    • Skip the text starting with "Join us at 1pm ET for lunch a live conversation over ZOOM". This will be handled by the summary copy.
    • Skip the images
  3. Paste the copy into the left side of StackEdit — this will convert rich text to markdown.
  4. Then copy the markdown text (also left side of StackEdit).
  5. In the Workflow tab, paste the markdown text into the "Event Copy" field

📝 Publish

  1. Click the arrow next to the blue publish button
  2. Select "Publish now"
  3. ⏱️ It will take ~1min for your change to be live on https://brooklynrail.org/events-beta/
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