Allow disabling meeting recordings

database/migrations/functions/common/get_event_full.sql

@@ -61,6 +61,7 @@ returns json as $$
             'meeting_join_url', coalesce(m_event.join_url, e.meeting_join_url),
             'meeting_password', m_event.password,
             'meeting_provider', e.meeting_provider_id,
+            'meeting_recording_requested', e.meeting_recording_requested,
             'meeting_recording_url', coalesce(e.meeting_recording_url, m_event.recording_url),
             'meeting_requested', e.meeting_requested,
             'meetup_url', e.meetup_url,

database/migrations/functions/dashboard-group/add_event.sql

@@ -120,6 +120,7 @@ begin
                 meeting_join_instructions,
                 meeting_join_url,
                 meeting_provider_id,
+                meeting_recording_requested,
                 meeting_recording_url,
                 meeting_requested,
                 meetup_url,
@@ -171,6 +172,7 @@ begin
                 nullif(p_event->>'meeting_join_instructions', ''),
                 nullif(p_event->>'meeting_join_url', ''),
                 nullif(p_event->>'meeting_provider_id', ''),
+                coalesce((p_event->>'meeting_recording_requested')::boolean, true),
                 nullif(p_event->>'meeting_recording_url', ''),
                 (p_event->>'meeting_requested')::boolean,
                 nullif(p_event->>'meetup_url', ''),

database/migrations/functions/dashboard-group/is_event_meeting_in_sync.sql

@@ -9,6 +9,7 @@ declare
     v_before_host_ids uuid[];
     v_before_meeting_hosts text[] := case when p_before_event->'meeting_hosts' is not null then array(select jsonb_array_elements_text(p_before_event->'meeting_hosts')) else null end;
     v_before_meeting_provider_id text := p_before_event->>'meeting_provider_id';
+    v_before_meeting_recording_requested boolean := coalesce((p_before_event->>'meeting_recording_requested')::boolean, true);
     v_before_meeting_requested boolean := coalesce((p_before_event->>'meeting_requested')::boolean, false);
     v_before_name text := p_before_event->>'name';
     v_before_speaker_ids uuid[];
@@ -19,6 +20,7 @@ declare
     v_after_host_ids uuid[];
     v_after_meeting_hosts text[] := case when p_after_event->'meeting_hosts' is not null then array(select jsonb_array_elements_text(p_after_event->'meeting_hosts')) else null end;
     v_after_meeting_provider_id text := p_after_event->>'meeting_provider_id';
+    v_after_meeting_recording_requested boolean := coalesce((p_after_event->>'meeting_recording_requested')::boolean, true);
     v_after_meeting_requested boolean := (p_after_event->>'meeting_requested')::boolean;
     v_after_name text := p_after_event->>'name';
     v_after_speaker_ids uuid[];
@@ -63,6 +65,7 @@ begin
         and v_before_host_ids is not distinct from v_after_host_ids
         and v_before_meeting_hosts is not distinct from v_after_meeting_hosts
         and v_before_meeting_provider_id is not distinct from v_after_meeting_provider_id
+        and v_before_meeting_recording_requested = v_after_meeting_recording_requested
         and v_before_name = v_after_name
         and v_before_speaker_ids is not distinct from v_after_speaker_ids
         and v_before_starts_at is not distinct from v_after_starts_at

database/migrations/functions/dashboard-group/is_session_meeting_in_sync.sql

@@ -9,6 +9,7 @@ returns boolean as $$
 declare
     v_after_ends_at timestamptz;
     v_after_event_host_ids uuid[];
+    v_after_event_meeting_recording_requested boolean := coalesce((p_after_event->>'meeting_recording_requested')::boolean, true);
     v_after_meeting_hosts text[] := case when p_after_session->'meeting_hosts' is not null then array(select jsonb_array_elements_text(p_after_session->'meeting_hosts')) else null end;
     v_after_meeting_provider_id text := p_after_session->>'meeting_provider_id';
     v_after_meeting_requested boolean := (p_after_session->>'meeting_requested')::boolean;
@@ -20,6 +21,7 @@ declare
 
     v_before_ends_at timestamptz := to_timestamp((p_before_session->>'ends_at')::double precision);
     v_before_event_host_ids uuid[];
+    v_before_event_meeting_recording_requested boolean := coalesce((p_before_event->>'meeting_recording_requested')::boolean, true);
     v_before_meeting_hosts text[] := case when p_before_session->'meeting_hosts' is not null then array(select jsonb_array_elements_text(p_before_session->'meeting_hosts')) else null end;
     v_before_meeting_provider_id text := p_before_session->>'meeting_provider_id';
     v_before_meeting_requested boolean := coalesce((p_before_session->>'meeting_requested')::boolean, false);
@@ -70,6 +72,7 @@ begin
     v_in_sync := v_before_meeting_requested = true
         and v_before_ends_at is not distinct from v_after_ends_at
         and v_before_event_host_ids is not distinct from v_after_event_host_ids
+        and v_before_event_meeting_recording_requested = v_after_event_meeting_recording_requested
         and v_before_meeting_hosts is not distinct from v_after_meeting_hosts
         and v_before_meeting_provider_id is not distinct from v_after_meeting_provider_id
         and v_before_name = v_after_name

database/migrations/functions/dashboard-group/update_event.sql

@@ -246,6 +246,7 @@ begin
         meeting_join_instructions = nullif(p_event->>'meeting_join_instructions', ''),
         meeting_join_url = nullif(p_event->>'meeting_join_url', ''),
         meeting_provider_id = p_event->>'meeting_provider_id',
+        meeting_recording_requested = coalesce((p_event->>'meeting_recording_requested')::boolean, true),
         meeting_recording_url = nullif(p_event->>'meeting_recording_url', ''),
         meeting_requested = (p_event->>'meeting_requested')::boolean,
         meetup_url = nullif(p_event->>'meetup_url', ''),

database/migrations/functions/meetings/claim_meeting_out_of_sync.sql

@@ -51,6 +51,7 @@ begin
                 'join_url', m.join_url,
                 'meeting_id', m.meeting_id,
                 'meeting_provider_id', e.meeting_provider_id,
+                'meeting_recording_requested', e.meeting_recording_requested,
                 'password', m.password,
                 'provider_host_user_id', e.meeting_provider_host_user,
                 'provider_meeting_id', m.provider_meeting_id,
@@ -112,6 +113,7 @@ begin
                 'join_url', m.join_url,
                 'meeting_id', m.meeting_id,
                 'meeting_provider_id', s.meeting_provider_id,
+                'meeting_recording_requested', e.meeting_recording_requested,
                 'password', m.password,
                 'provider_host_user_id', s.meeting_provider_host_user,
                 'provider_meeting_id', m.provider_meeting_id,

database/migrations/functions/meetings/get_event_meeting_sync_state_hash.sql

@@ -24,6 +24,7 @@ create or replace function get_event_meeting_sync_state_hash(
                     from unnest(e.meeting_hosts) as meeting_host(email)
                 ),
                 'meeting_provider_id', e.meeting_provider_id,
+                'meeting_recording_requested', e.meeting_recording_requested,
                 'meeting_requested', e.meeting_requested,
                 'name', e.name,
                 'published', e.published,

database/migrations/functions/meetings/get_session_meeting_sync_state_hash.sql

@@ -13,6 +13,7 @@ create or replace function get_session_meeting_sync_state_hash(
                     where eh.event_id = e.event_id
                 ),
                 'event_published', e.published,
+                'event_meeting_recording_requested', e.meeting_recording_requested,
                 'event_timezone', e.timezone,
                 'ends_at', s.ends_at,
                 'meeting_hosts', (

database/migrations/schema/0038_add_event_meeting_recording_requested.sql

@@ -0,0 +1,4 @@
+-- Add organizer control for automatic event meeting recordings.
+
+alter table event
+    add column meeting_recording_requested boolean default true not null;

database/tests/functions/common/get_event_full.sql

@@ -820,6 +820,7 @@ select is(
         "meeting_password": "event-secret",
         "meeting_requested": false,
         "meeting_join_url": "https://meeting.example.com/event",
+        "meeting_recording_requested": true,
         "meeting_recording_url": "https://meeting.example.com/event-recording",
         "meetup_url": "https://meetup.com/event123",
         "photos_urls": ["https://example.com/photo1.jpg", "https://example.com/photo2.jpg"],

database/tests/functions/dashboard-group/add_event.sql

@@ -3,7 +3,7 @@
 -- ============================================================================
 
 begin;
-select plan(32);
+select plan(33);
 
 -- ============================================================================
 -- VARIABLES
@@ -114,6 +114,7 @@ select ok(
         "sessions": {},
         "timezone": "America/New_York",
         "attendee_approval_required": false,
+        "meeting_recording_requested": true,
         "waitlist_count": 0,
         "waitlist_enabled": false
     }'::jsonb,
@@ -274,6 +275,7 @@ select ok(
         "meeting_hosts": ["host1@example.com", "host2@example.com"],
         "meeting_join_instructions": "Use the waiting room display name from your ticket.",
         "meeting_join_url": "https://youtube.com/live",
+        "meeting_recording_requested": true,
         "meeting_recording_url": "https://youtube.com/recording",
         "meetup_url": "https://meetup.com/event",
         "photos_urls": ["https://example.com/photo1.jpg", "https://example.com/photo2.jpg"],
@@ -467,6 +469,7 @@ select is(
         select jsonb_build_object(
             'event', jsonb_build_object(
                 'meeting_hosts', meeting_hosts,
+                'meeting_recording_requested', meeting_recording_requested,
                 'meeting_requested', meeting_requested,
                 'meeting_in_sync', meeting_in_sync
             ),
@@ -486,6 +489,7 @@ select is(
     '{
         "event": {
             "meeting_hosts": ["event-alt-host@example.com"],
+            "meeting_recording_requested": true,
             "meeting_requested": true,
             "meeting_in_sync": false
         },
@@ -498,6 +502,31 @@ select is(
     'Should set meeting flags and hosts for event and session when requested'
 );
 
+-- Should persist explicit event meeting recording preference
+select add_event(
+    null::uuid,
+    :'groupID'::uuid,
+    '{
+        "name": "Meeting Recording Disabled Event",
+        "description": "Event requesting meeting support without recording",
+        "timezone": "UTC",
+        "category_id": "00000000-0000-0000-0000-000000000011",
+        "kind_id": "virtual",
+        "capacity": 100,
+        "starts_at": "2030-03-02T10:00:00",
+        "ends_at": "2030-03-02T11:30:00",
+        "meeting_provider_id": "zoom",
+        "meeting_recording_requested": false,
+        "meeting_requested": true
+    }'::jsonb
+) as "recordingDisabledEventID" \gset
+
+select is(
+    (select meeting_recording_requested from event where event_id = :'recordingDisabledEventID'::uuid),
+    false,
+    'Should persist event meeting recording preference when disabled'
+);
+
 -- Should throw error when capacity exceeds max_participants with meeting_requested
 select throws_ok(
     $$select add_event(

database/tests/functions/dashboard-group/is_event_meeting_in_sync.sql

@@ -3,7 +3,7 @@
 -- ============================================================================
 
 begin;
-select plan(14);
+select plan(15);
 
 -- ============================================================================
 -- TESTS
@@ -176,6 +176,32 @@ select is(
     'Event timezone change desyncs meeting'
 );
 
+-- Recording preference change desyncs meeting
+select is(
+    is_event_meeting_in_sync(
+        '{
+            "name": "Sync Event",
+            "timezone": "America/New_York",
+            "kind": "virtual",
+            "starts_at": 1748786400,
+            "ends_at": 1748790000,
+            "meeting_recording_requested": true,
+            "meeting_requested": true
+        }'::jsonb,
+        '{
+            "name": "Sync Event",
+            "timezone": "America/New_York",
+            "kind_id": "virtual",
+            "starts_at": "2025-06-01T10:00:00",
+            "ends_at": "2025-06-01T11:00:00",
+            "meeting_recording_requested": false,
+            "meeting_requested": true
+        }'::jsonb
+    ),
+    false,
+    'Event recording preference change desyncs meeting'
+);
+
 -- meeting_hosts unchanged keeps sync
 select is(
     is_event_meeting_in_sync(

database/tests/functions/dashboard-group/is_session_meeting_in_sync.sql

@@ -3,7 +3,7 @@
 -- ============================================================================
 
 begin;
-select plan(16);
+select plan(17);
 
 -- ============================================================================
 -- TESTS
@@ -176,6 +176,36 @@ select is(
     'Event timezone change desyncs session meeting'
 );
 
+-- Parent event recording preference change desyncs session meeting
+select is(
+    is_session_meeting_in_sync(
+        '{
+            "name": "Session One",
+            "session_kind_id": "virtual",
+            "starts_at": 1748787300,
+            "ends_at": 1748789100,
+            "meeting_requested": true
+        }'::jsonb,
+        '{
+            "name": "Session One",
+            "kind": "virtual",
+            "starts_at": "2025-06-01T10:15:00",
+            "ends_at": "2025-06-01T10:45:00",
+            "meeting_requested": true
+        }'::jsonb,
+        '{
+            "timezone": "America/New_York",
+            "meeting_recording_requested": true
+        }'::jsonb,
+        '{
+            "timezone": "America/New_York",
+            "meeting_recording_requested": false
+        }'::jsonb
+    ),
+    false,
+    'Parent event recording preference change desyncs session meeting'
+);
+
 -- Kind change from hybrid to in-person desyncs meeting
 select is(
     is_session_meeting_in_sync(

database/tests/functions/dashboard-group/update_event.sql

@@ -3,7 +3,7 @@
 -- ============================================================================
 
 begin;
-select plan(100);
+select plan(101);
 
 -- ============================================================================
 -- VARIABLES
@@ -1119,6 +1119,7 @@ select is(
         "has_ticket_purchases": false,
         "meeting_in_sync": false,
         "meeting_provider": "zoom",
+        "meeting_recording_requested": true,
         "meeting_requested": true,
         "sessions": {},
         "starts_at": 1896213600,
@@ -1735,6 +1736,7 @@ select is(
         "logo_url": "https://example.com/new-logo.png",
         "meeting_join_instructions": "Use the event ticket name when joining.",
         "meeting_join_url": "https://youtube.com/new-live",
+        "meeting_recording_requested": true,
         "meeting_recording_url": "https://youtube.com/new-recording",
         "meetup_url": "https://meetup.com/new-event",
         "photos_urls": ["https://example.com/new-photo1.jpg", "https://example.com/new-photo2.jpg"],
@@ -2007,6 +2009,7 @@ select lives_ok(
             "capacity": 100,
             "kind_id": "virtual",
             "meeting_provider_id": "zoom",
+            "meeting_recording_requested": false,
             "meeting_recording_url": "https://youtube.com/watch?v=event-override",
             "meeting_requested": true,
             "starts_at": "2030-03-01T10:00:00",
@@ -2020,6 +2023,11 @@ select is(
     'https://youtube.com/watch?v=event-override',
     'Should persist event recording override for automatic meetings'
 );
+select is(
+    (select meeting_recording_requested from event where event_id = :'event5ID'::uuid),
+    false,
+    'Should persist event meeting recording preference when disabled'
+);
 
 -- Should clear event recording override and fall back to synced meeting recording
 select lives_ok(

database/tests/functions/meetings/claim_meeting_out_of_sync.sql

@@ -653,6 +653,7 @@ select is(
         "event_id": "00000000-0000-0000-0000-000000001512",
         "hosts": ["eventhost@example.com", "eventspeaker@example.com", "explicit@example.com"],
         "meeting_provider_id": "zoom",
+        "meeting_recording_requested": true,
         "timezone": "UTC",
         "topic": "Event Create Test"
     }'::jsonb,
@@ -677,6 +678,7 @@ select is(
         "join_url": "https://zoom.us/j/event-update",
         "meeting_id": "00000000-0000-0000-0000-000000001533",
         "meeting_provider_id": "zoom",
+        "meeting_recording_requested": true,
         "password": "eventpass",
         "provider_meeting_id": "event-update",
         "timezone": "UTC",
@@ -698,6 +700,7 @@ select is(
         "duration_secs": 1800,
         "hosts": ["eventhost@example.com", "sessionhost@example.com", "sessionspeaker@example.com"],
         "meeting_provider_id": "zoom",
+        "meeting_recording_requested": true,
         "session_id": "00000000-0000-0000-0000-000000001523",
         "timezone": "UTC",
         "topic": "Session Create Test"
@@ -719,6 +722,7 @@ select is(
         "join_url": "https://zoom.us/j/session-update",
         "meeting_id": "00000000-0000-0000-0000-000000001534",
         "meeting_provider_id": "zoom",
+        "meeting_recording_requested": true,
         "password": "sessionpass",
         "provider_meeting_id": "session-update",
         "session_id": "00000000-0000-0000-0000-000000001524",
@@ -1075,6 +1079,7 @@ select is(
         "duration_secs": 3600,
         "event_id": "00000000-0000-0000-0000-000000001517",
         "meeting_provider_id": "zoom",
+        "meeting_recording_requested": true,
         "timezone": "UTC",
         "topic": "Event Unpublished Test"
     }'::jsonb,