design4nyc · ekadernauth · Apr 11, 2018 · Apr 11, 2018 · Apr 11, 2018 · Apr 11, 2018
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+.DS_Store
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+<!DOCTYPE html>
+<html lang="en">
+
+<head>
+  <link href='http://fonts.googleapis.com/css?family=Droid+Sans:400,700' rel='stylesheet' type='text/css'>
+  <meta charset="utf-8">
+  <meta http-equiv="X-UA-Compatible" content="IE=edge">
+  <meta name="viewport" content="width=device-width, initial-scale=1">
+  <!-- The above 3 meta tags *must* come first in the head; any other head content must come *after* these tags -->
+  <meta name="description" content="">
+  <meta name="author" content="">
+  <link rel="icon" href="img/favicon.ico">
+
+  <title>Administrative Coordinator - NYC Opportunity</title>
+
+  <!-- Bootstrap core CSS -->
+  <link href="css/bootstrap.min.css" rel="stylesheet">
+
+  <!-- Font awesome -->
+  <link rel="stylesheet" href="css/font-awesome.min.css">
+
+  <!-- Custom styles for this template -->
+  <link href="css/style.css" rel="stylesheet">
+
+  <!-- jQuery (necessary for Bootstrap's JavaScript plugins) -->
+  <script src = "https://ajax.googleapis.com/ajax/libs/jquery/1.11.1/jquery.min.js"></script>
+  <script src="js/script.js"></script>
+  <script src ="js/bootstrap.min.js"></script>
+
+  <!-- HTML5 shim and Respond.js for IE8 support of HTML5 elements and media queries -->
+  <!--[if lt IE 9]>
+  <script src="https://oss.maxcdn.com/html5shiv/3.7.2/html5shiv.min.js"></script>
+  <script src="https://oss.maxcdn.com/respond/1.4.2/respond.min.js"></script>
+  <![endif]-->
+</head>
+<body>
+  <div class="container">
+    <!-- Navbar -->
+    <div id="jobs-nav"></div>
+    <!-- end of Navbar -->
+
+    <!-- Job Description -->
+    <div class="well">
+      <h1><b><font color="#2F334F">Administrative Coordinator</font></b></h1>
+      <p class="lead"></p>
+
+      <p class="lead">As part of the Strategy and Operations Team, the Administrative Coordinator will provide administrative support for contracting and procurement, human capital management, and strategic coordination for NYC Opportunity initiatives and teams.   This position will provide support, develop expertise, and have ownership of various office-wide systems (such new hire onboarding, agency fiscal reporting, professional development).  This position will coordinate with the Human Resources Administration (NYC Opportunity’s fiscal agent), Mayor’s Office human resources and fiscal teams, and other agencies.</p>
+
+        <p class="lead">The position will report to the Deputy Director of Strategy & Operations, but will also support and work closely with the Director of Administration & Finance and Director of Programs & Evaluation.</p>
+
+      <br>
+      <div class="row">
+        <div class="col-sm-12">
+          <a href="index.html">
+            <button type="button" class="btn btn-primary center-block btn-lg"><b>Learn More About Our Work</b></button>
+          </a>
+        </div>
+      </div>
+    </div> <!-- end of Job Description -->
+
+
+    <!-- Panels -->
+    <div class="row marketing">
+      <!-- Responsibilities -->
+      <div class="col-lg-6">
+        <div class="panel panel-primary">
+          <div class="panel-heading">
+            <h3 class="panel-title"><span class="glyphicon glyphicon-flag" aria-hidden="true"></span>&nbsp;&nbsp;Responsibilities</h3>
+          </div>
+          <div class="panel-body">
+
+             <p><strong>Contracting and Procurement</strong></p>
+             <ul class="panel-bullets">
+               <li>Understand and follow City and agency procurement and fiscal processes.</li>  
+               <li>Manage contracting workflow and administrative tasks using City reporting tools for tracking and reporting; initiate and/or report out to team on pending action items.</li>
+               <li>Identify resource needs of NYCO teams and reach out to vendors for pricing quotes.</li>
+               <li>Prepare documentation for contract and purchase order requests; including internal budget approval and submission for contract registration.</li>
+               <li>Liaise with HRA contracting teams to track progress towards registration; provide updates and follow up on next action steps.</li>
+
+               <li>Process and track invoices, prepare submission documents for payments, track payment status and troubleshoot as needed; coordinate communication with vendor on payment status.</li>
+               <li>Update contract budget documents and inventory documents (eg, review available funds and seek encumbrance, complete budget submission request).</li>
+               <li>Manage annual fiscal year reporting related to contracting and accruals (LL63, LL1, accruals and closeout).</li>
+              </ul>
+
+              <p><strong>Human Capital Management</strong></p>
+               <ul class="panel-bullets">
+             <li>Support recruitment by tracking development of job descriptions, complete paperwork for new position approval, post new positions; track incoming resumes and support hiring manager with interview panels.</li>
+             <li>Manage new hire submission paperwork/administration with MO and agencies; request access to equipment (mobile, badges), track new hire training completion.</li>
+             <li>Maintain and update MO and agency records and forms related to Human Resources, travel etc.</li>
+             <li>Support hiring managers in recruiting, screening, onboarding, and providing professional development for NYC Opportunity staff and fellows.</li>
+             <li>Submit and track IT requests for staff with DOITT, City Hall or agency IT office.</li>
+              </ul>
+
+              <p><strong>Strategic Coordination</strong></p>
+              <ul class="panel-bullets">
+              <li>Help develop and coordinate office-wide activities such as quarterly all-staff meetings, trainings, and intra-office communication processes.</li>
+              <li>Assist with NYC Opportunity strategic communications (eg, blog posts).</li>
+              <li>Assist with Diversity, Inclusion and Equity working group project management.</li>
+              <li>Prepare data for internal and external use.</li>
+              <li>Execute special projects, as necessary.</li>
+
+          </div>
+        </div>
+      </div><!-- end of Responsibilities -->
+
+      <!-- Skills and Experience-->
+      <div class="col-lg-6">
+        <!-- Skills -->
+        <div class="panel panel-primary">
+          <div class="panel-heading">
+            <h3 class="panel-title"><span class="glyphicon glyphicon-ok-sign" aria-hidden="true"></span>&nbsp;&nbsp;Skills We're Seeking</h3>
+          </div>
+          <div class="panel-body">
+
+                <p>We understand that candidates may not meet all of the preferred skills below. We encourage those interested to apply even if they do not meet all of them. We are looking for talented individuals to join our team.</p>
+
+                  <div class="row">
+
+                 <div class="col-sm-4">
+                <h2><span class="glyphicon glyphicon-globe" aria-hidden="true"></span></h2>
+                <h4>Commitment to the mission of advancing greater equality and opportunity. </h4>
+              </div>
+
+              <div class="col-sm-4">
+                <h2><span class="glyphicon glyphicon-user" aria-hidden="true"></span></h2>
+                <h4>Experience working closely with communities who are engaging with public services and programs and/or has lived-experience engaging with public services and programs.</h4>
+              </div>
+
+              <div class="col-sm-4">
+                <h2><span class="glyphicon glyphicon-home" aria-hidden="true"></span></h2>
+                <h4>Experience in policy, government or non-profit, in particular with low-income and vulnerable youth and families is a plus. </h4>
+              </div>
+            </div>
+
+            <div class="row">
+
+              <div class="col-sm-4">
+                <h2><span class="glyphicon glyphicon-eye-open" aria-hidden="true"></span></h2>
+                <h4>Strong administrative and organizational skills (through work, volunteer, or academic experience).</h4>
+              </div>
+
+              <div class="col-sm-4">
+                <h2><span class="glyphicon glyphicon-picture" aria-hidden="true"></span></h2>
+                <h4>Detail-oriented and can see the big picture.</h4>
+              </div>
+
+              <div class="col-sm-4">
+                <h2><span class="glyphicon glyphicon-pencil" aria-hidden="true"></span></h2>
+                <h4>Proficient with Excel and/or Google Sheets and familiar with databases or project management tracking tools.</h4>
+              </div>
+            </div>
+
+     <div class="row">
+            <div class="col-sm-4">
+                <h2><span class="glyphicon glyphicon-transfer" aria-hidden="true"></span></h2>
+                <h4>Capable of breaking down multi-step processes into their components and tracking, anticipating and prioritizing tasks  </h4>
+              </div>
+
+              <div class="col-sm-4">
+                <h2><span class="glyphicon glyphicon-eye-open" aria-hidden="true"></span></h2>
+                <h4>Enjoys being proactive and using creative problem-solving skills in a fast paced environment. .</h4>
+              </div>
+
+             <div class="col-sm-4">
+                <h2><span class="glyphicon glyphicon-usd" aria-hidden="true"></span></h2>
+                <h4>Familiarity with procurement, contracting, and finance administration</h4>
+              </div>
+            </div>
+          </div>
+        </div><!-- end of Skills -->
+
+        <!-- Experience -->
+        <div class="panel panel-primary">
+          <div class="panel-heading">
+            <h3 class="panel-title"><span class="glyphicon glyphicon-education" aria-hidden="true"></span>&nbsp;&nbsp;Education and Experience</h3>
+          </div>
+          <div class="panel-body">
+            <p>Bachelor’s degree + at least 4 years of relevant work experience.</p>
+
+
+          </div>
+        </div><!-- end of Experience --><!-- Skills and Education-->
+
+         <!-- Benefits and Comp-->
+        <div class="panel panel-primary">
+          <div class="panel-heading">
+            <h3 class="panel-title"><span class="glyphicon glyphicon-education" aria-hidden="true"></span>&nbsp;&nbsp;Benefits and Compensation</h3>
+          </div>
+          <div class="panel-body">
+
+              <p>This is a permanent, full-time position offering competitive salary and benefits. The salary range for this position is $60,000 - $75,000 commensurate with experience and qualifications.</p>
+            <p>To learn more about the New York City's Employee benefits, visit the <a href="https://www1.nyc.gov/site/olr/index.page">NYC Office of Labor Relations</a>.</p> 
+            <p><em>Applicants must be authorized to work in the United States. We are unable to provide sponsorship to prospective employees.</em></p>
+
+          </div>
+        </div><!-- end of Experience --><!-- Skills and Education-->
+
+    <!-- How to Apply --> 
+        <div class="panel panel-primary">
+          <div class="panel-heading">
+            <h3 class="panel-title"><span class="glyphicon glyphicon-user" aria-hidden="true"></span>&nbsp;&nbsp;How to Apply</h3>
+          </div>
+          <div class="panel-body">
+             <!-- Application Closed
+            <p>The application window for Senior Advisor position with the Mayor’s Office for Economic Opportunity is now closed.</p> -->
+
+            <!-- Application = OPEN -->
+            <p>Please fill out the <a href="https://airtable.com/shr69xBNgAtu7b9w8">application form</a>. The form will prompt you to upload a resume and cover letter.</p>   
+
+            <p>In addition to the application form, candidates will have to complete a separate application on the <strong><a href="https://www1.nyc.gov/jobs/index.page">NYC job portal</a></strong><!-- (Job ID: 529610)-->.</p>
+
+            <p><em>Due to the volume of applications received we may not be able to respond to every application.</em></p>
+             <p>&nbsp</p>
+        <a href="https://airtable.com/shr69xBNgAtu7b9w8">
+          <button type="button" class="btn btn-success btn-lg"><span class="glyphicon glyphicon-envelope" aria-hidden="true"></span> Apply Here</button> 
+        </a> 
+         <p>&nbsp</p>
+
+              <p class="strong">This position will require work from our office in Downtown Manhattan. Please note that as of September 13, 2021, NYC government employees are no longer working remotely.</p>
+
+             <p class="strong">All new staff are required by the City of New York to be vaccinated against Covid-19.</p>
+
+          </div>
+        </div><!-- How to Apply -->
+    </div> <!-- end of Panels -->
+
+  </div> <!-- /container -->
+
+</body>
+</html>