Update Guest/Music checklist for Super 2025

Updates text for existing steps and adds a "performer badges" step that lets groups indicate they've assigned all performer badges. Fixes https://jira.magfest.net/browse/MAGDEV-1330.

alembic/versions/72225013a93d_guest_music_checklist_updates_for_super_.py

@@ -0,0 +1,61 @@
+"""Guest/Music checklist updates for Super 2025
+
+Revision ID: 72225013a93d
+Revises: 643d80417d4a
+Create Date: 2024-08-24 21:44:25.261247
+
+"""
+
+
+# revision identifiers, used by Alembic.
+revision = '72225013a93d'
+down_revision = '643d80417d4a'
+branch_labels = None
+depends_on = None
+
+from alembic import op
+import sqlalchemy as sa
+
+
+
+try:
+    is_sqlite = op.get_context().dialect.name == 'sqlite'
+except Exception:
+    is_sqlite = False
+
+if is_sqlite:
+    op.get_context().connection.execute('PRAGMA foreign_keys=ON;')
+    utcnow_server_default = "(datetime('now', 'utc'))"
+else:
+    utcnow_server_default = "timezone('utc', current_timestamp)"
+
+def sqlite_column_reflect_listener(inspector, table, column_info):
+    """Adds parenthesis around SQLite datetime defaults for utcnow."""
+    if column_info['default'] == "datetime('now', 'utc')":
+        column_info['default'] = utcnow_server_default
+
+sqlite_reflect_kwargs = {
+    'listeners': [('column_reflect', sqlite_column_reflect_listener)]
+}
+
+# ===========================================================================
+# HOWTO: Handle alter statements in SQLite
+#
+# def upgrade():
+#     if is_sqlite:
+#         with op.batch_alter_table('table_name', reflect_kwargs=sqlite_reflect_kwargs) as batch_op:
+#             batch_op.alter_column('column_name', type_=sa.Unicode(), server_default='', nullable=False)
+#     else:
+#         op.alter_column('table_name', 'column_name', type_=sa.Unicode(), server_default='', nullable=False)
+#
+# ===========================================================================
+
+
+def upgrade():
+    op.add_column('guest_group', sa.Column('badges_assigned', sa.Boolean(), server_default='False', nullable=False))
+    op.add_column('guest_travel_plans', sa.Column('completed', sa.Boolean(), server_default='False', nullable=False))
+
+
+def downgrade():
+    op.drop_column('guest_travel_plans', 'completed')
+    op.drop_column('guest_group', 'badges_assigned')

uber/config.py

@@ -1791,20 +1791,21 @@ def _make_room_trie(rooms):
 
 # A list of checklist items for display on the guest group admin page
 c.GUEST_CHECKLIST_ITEMS = [
-    {'name': 'bio', 'header': 'Announcement Info Provided'},
     {'name': 'panel', 'header': 'Panel'},
-    {'name': 'mc', 'header': 'MC'},
+    {'name': 'autograph'},
+    {'name': 'bio', 'header': 'Announcement Info Provided'},
     {'name': 'info', 'header': 'Agreement Completed'},
-    {'name': 'taxes', 'header': 'W9 Uploaded', 'is_link': True},
     {'name': 'merch', 'header': 'Merch'},
-    {'name': 'charity', 'header': 'Charity'},
-    {'name': 'badges', 'header': 'Badges Claimed'},
-    {'name': 'stage_plot', 'header': 'Stage Plans', 'is_link': True},
-    {'name': 'autograph'},
     {'name': 'interview'},
-    {'name': 'travel_plans'},
+    {'name': 'performer_badges', 'header': 'Performer Badges'},
+    {'name': 'mc', 'header': 'MC'},
+    {'name': 'stage_plot', 'header': 'Stage Plans', 'is_link': True},
     {'name': 'rehearsal'},
+    {'name': 'taxes', 'header': 'W9 Uploaded', 'is_link': True},
+    {'name': 'badges', 'header': 'Badges Claimed'},
     {'name': 'hospitality'},
+    {'name': 'travel_plans'},
+    {'name': 'charity', 'header': 'Charity'},
 ]
 
 # Generate the possible template prefixes per step

uber/models/guests.py

@@ -37,6 +37,7 @@ class GuestGroup(MagModel):
 
     wants_mc = Column(Boolean, nullable=True)
     needs_rehearsal = Column(Choice(c.GUEST_REHEARSAL_OPTS), nullable=True)
+    badges_assigned = Column(Boolean, default=False)
     info = relationship('GuestInfo', backref=backref('guest', load_on_pending=True), uselist=False)
     bio = relationship('GuestBio', backref=backref('guest', load_on_pending=True), uselist=False)
     taxes = relationship('GuestTaxes', backref=backref('guest', load_on_pending=True), uselist=False)
@@ -92,7 +93,7 @@ def sorted_checklist_items(self):
 
     @property
     def uses_detailed_travel_plans(self):
-        return self.group_type == c.BAND
+        return  # Disabled for now
 
     @property
     def all_badges_claimed(self):
@@ -649,9 +650,10 @@ def no_details_if_no_interview(self):
 
 class GuestTravelPlans(MagModel):
     guest_id = Column(UUID, ForeignKey('guest_group.id'), unique=True)
-    modes = Column(MultiChoice(c.GUEST_TRAVEL_OPTS))
+    modes = Column(MultiChoice(c.GUEST_TRAVEL_OPTS), default=c.OTHER)
     modes_text = Column(UnicodeText)
     details = Column(UnicodeText)
+    completed = Column(Boolean, default=False)
 
     @property
     def num_detailed_travel_plans(self):

uber/site_sections/guests.py

@@ -344,7 +344,7 @@ def travel_plans(self, session, guest_id, message='', **params):
             detailed_travel_plans = compile_travel_plans_from_params(session, **params) or \
                 guest_travel_plans.detailed_travel_plans
         else:
-            guest_travel_plans = session.guest_travel_plans(params, checkgroups=['modes'])
+            guest_travel_plans = session.guest_travel_plans(params, restricted=True)
 
         if cherrypy.request.method == 'POST':
             if guest.uses_detailed_travel_plans:
@@ -399,6 +399,17 @@ def hospitality(self, session, guest_id, message='', **params):
             'guest_hospitality': guest.hospitality or guest_hospitality,
             'message': message
         }
+
+    def performer_badges(self, session, guest_id, message='', **params):
+        guest = session.guest_group(guest_id)
+        if cherrypy.request.method == 'POST':
+            guest.badges_assigned = bool(params.get('badges_assigned'))
+            raise HTTPRedirect('index?id={}&message={}', guest.id, 'Thank you for assigning your badges!')
+
+        return {
+            'guest': guest,
+            'message': message
+        }
 
     def mivs_core_hours(self, session, guest_id, message='', **params):
         guest = session.guest_group(guest_id)

uber/templates/dept_checklist/form.html

@@ -13,7 +13,7 @@ <h2>{{ conf.name }} for {{ department.name }}</h2>
 <h3><a href="{{ conf.external_form_url }}" target="_blank">{{ c.EVENT_NAME }} {{ conf.name }} Form</a></h3>
 Once you've filled out the form above, please click the button below.<br/>
 <br/>
-<button type="submit" name="comments" value="">I Have Filled out the {{ conf.name }} Form</button>
+<button type="submit" name="comments" value="">I Have Filled Out the {{ conf.name }} Form</button>
 {% else %}
 <br/> <br/>
 <textarea name="comments" rows="5" cols="80">{{ item.comments|default('', boolean=True) }}</textarea>

uber/templates/guest_checklist/band_bio_deadline.html

@@ -1,8 +1,3 @@
 {% extends "guest_checklist/bio_deadline.html" %}
 
-{% block deadline_headline %}Performer Announcement Information{% endblock %}
-
-{% block form_desc %}
-    Please provide a short bio that we can use on our website and in social media announcements leading up to the event. 
-    Everything else is optional, but is extremely helpful in promoting you to our attendees.
-{% endblock %}
+{% block deadline_headline %}Performer Announcement Information{% endblock %}

uber/templates/guest_checklist/bio_deadline.html

@@ -23,8 +23,7 @@
 {% else %}
   <h2>{% block form_title %}Social Media Info for {{ guest.group.name }}{% endblock %}</h2>
   {% block form_desc %}
-    Please provide a short bio for our website.  Everything else is optional, but if you provide a picture and any social media
-    information, we'll include that as well.
+    Please provide a short bio and a photo for our social media and website announcements. Everything else is optional, but if you provide social media information, we'll include that as well. (Lengthy bios may be shortened for certain platforms)
   {% endblock %}
 
   <form method="post" action="bio" class="form-horizontal" role="form" enctype="multipart/form-data">
@@ -43,8 +42,8 @@ <h2>{% block form_title %}Social Media Info for {{ guest.group.name }}{% endbloc
       guest_bio,
       'member_info',
       type='textarea',
-      label="Group Member Info",
-      help="Please list the names and pronouns for the members of your group, in case our social media or streaming teams need them!") }}
+      label="Group Member(s)",
+      help="Please list the names and pronouns for performing members of your group, in case our social media or streaming teams need them!") }}
 
     <div class="form-group">
       <label class="col-sm-3 control-label optional-field">Website</label>

uber/templates/guest_checklist/guest_bio_deadline.html

@@ -14,10 +14,6 @@
 {% endblock %}
 
 {% block form_headline %}Guest/Group Info for {{ guest.group.name }}{% endblock %}
-{% block form_desc %}
-Please provide a short bio and a photo for our website. Everything else is optional, but if you provide social media
-  information, we'll include that as well.
-{% endblock %}
 
 {% block form_extra %}
 {% endblock %}

uber/templates/guest_checklist/hospitality_deadline.html

@@ -18,19 +18,23 @@ <h2>{% block form_title %}Hospitality Questionnaire for {{ guest.group.name }}{%
 
   {% block form_desc %}
     {% if guest.hospitality_status %}
-      You've already indicated that you have completed <a href="https://forms.gle/x9a6nWfT5sUQ9PC8A" target="_blank">the hospitality survey</a>. If you need to update something, please contact us at {{ c.GUEST_EMAIL|email_only|email_to_link }}.
+      You've already indicated that you have completed <a href="https://forms.gle/BvWEK1DYWiT7SkSc7" target="_blank">the hospitality survey</a>. If you need to update something, please contact us at {% if guest.group_type == c.BAND %}{{ c.BAND_EMAIL|email_only|email_to_link }}{% else %}{{ c.GUEST_EMAIL|email_only|email_to_link }}{% endif %}.
     {% else %}
-        Please fill out <a href="https://forms.gle/x9a6nWfT5sUQ9PC8A" target="_blank">this survey</a> to help us make your MAGFest experience an even more positive one.
+        Please fill out <a href="https://forms.gle/BvWEK1DYWiT7SkSc7" target="_blank">this survey</a> to help us make your MAGFest experience an even more positive one.
     {% endif %}
   {% endblock %}
 
   <br/><br/>
 
+  {% if guest.hospitality_status %}
+  <a href="index?id={{ guest.id }}" class="btn btn-default">Back to Checklist</a>
+  {% else %}
   <form method="post" action="hospitality" class="form-horizontal" role="form">
     <input type="hidden" name="guest_id" value="{{ guest.id }}" />
     <input type="hidden" name="id" value="{{ guest_hospitality.db_id }}" />
     {{ csrf_token() }}
     {% block form_extra %}{% endblock %}
-    <button type="submit" name="completed" class="btn btn-primary" value="1">I Have Filled out the Survey Above</button>
+    <button type="submit" name="completed" class="btn btn-primary" value="1">I Have Filled Out the Survey Above</button>
   </form>
+  {% endif %}
 {% endif %}

uber/templates/guest_checklist/performer_badges_deadline.html

@@ -0,0 +1,40 @@
+{% if snippet %}
+  <tr>
+    <td width="25">{{ macros.checklist_image(guest.badges_assigned) }}</td>
+    <td><b><a href="performer_badges?guest_id={{ guest.id }}">
+      {% block deadline_headline %}Assign Performer Badges{% endblock %}</a></b></td>
+    <td><i>Deadline:</i> {{ guest.deadline_from_model('performer_badges')|datetime_local }}</td>
+  </tr>
+  <tr>
+    <td colspan="3">
+      {% block deadline_text %}
+      Please assign all badges for performers in your group, excluding plus-ones.
+      {% endblock %}
+      <br/></br>
+    </td>
+  </tr>
+{% else %}
+  <h2>{% block form_title %}Performer Badges for {{ guest.group.name }}{% endblock %}</h2>
+
+  {% block form_desc %}
+  <p><a href="../preregistration/group_members?id={{ guest.group.id }}" class="btn btn-lg btn-info" target="_blank">Manage Badge(s)</a></p>
+    {% if guest.badges_assigned %}
+      <p>You've already indicated that you have assigned all performer badges.
+      You may unassign and re-assign badges using the link above, or use the confirmation link sent to each badge to view and update its information.</p>
+    {% else %}
+        <p>Please use the badge assignment page above to enter information for all performer(s).</p>
+        <p>You can send each "Register someone for this badge" link directly to other group member(s) to fill out. Once you are done, let us know using the button below. You do <strong>NOT</strong> need to fill out information for your plus-ones to complete this step.</p>
+    {% endif %}
+  {% endblock %}
+
+  {% if guest.badges_assigned %}
+  <a href="index?id={{ guest.id }}" class="btn btn-default">Back to Checklist</a>
+  {% else %}
+  <form method="post" action="performer_badges" class="form-horizontal" role="form">
+    <input type="hidden" name="guest_id" value="{{ guest.id }}" />
+    {{ csrf_token() }}
+    {% block form_extra %}{% endblock %}
+    <button type="submit" name="badges_assigned" class="btn btn-primary" value="1">I Have Assigned All Performer Badges</button>
+  </form>
+  {% endif %}
+{% endif %}

uber/templates/guest_checklist/stage_plot_deadline.html

@@ -44,6 +44,10 @@ <h2>{% block form_title %}Stage Layout for {{ guest.group.name }}{% endblock %}<
       <div class="col-sm-6">
         <input type="file" name="plot" />
       </div>
+      {% if guest.stage_plot and guest.stage_plot.filename %}
+      <div class="clearfix"></div>
+      <p class="help-block col-sm-6 col-sm-offset-3">Uploading a new file will replace the existing one.</p>
+      {% endif %}
     </div>
     <div class="form-group">
       <label class="col-sm-3 control-label optional-field">Additional Notes</label>

uber/templates/guest_checklist/travel_plans_deadline.html

@@ -9,10 +9,10 @@
     <td colspan="3">
       {% block deadline_text %}
         {% if guest.travel_plans_status %}
-          You have already told us how you will be traveling to {{ c.EVENT_NAME }}, but you can use the link above to update your
-          preferences.
+        You've already indicated that you have completed <a href="https://forms.gle/BvWEK1DYWiT7SkSc7" target="_blank">our travel plans form</a>.
+        If you need to update something, please contact us at {% if guest.group_type == c.BAND %}{{ c.BAND_EMAIL|email_only|email_to_link }}{% else %}{{ c.GUEST_EMAIL|email_only|email_to_link }}{% endif %}.
         {% else %}
-          Use the link above to let us know your travel plans for getting to {{ c.EVENT_NAME }}.
+          Please fill out a form so we are aware of your travel plans and can accommodate accordingly.
         {% endif %}
       {% endblock %}
       <br/></br>
@@ -33,7 +33,7 @@
   <h2>{% block form_title %}Travel Plans for {{ guest.group.name }}{% endblock %}</h2>
 
   {% block form_desc %}
-    To help with scheduling, please include any travel you have arranged through {{ c.EVENT_NAME }}.
+    Please fill out a form so we are aware of your travel plans and can accommodate accordingly.
   {% endblock %}
   <br/> <br/>
 

uber/templates/guests/performer_badges.html

@@ -0,0 +1,7 @@
+{% extends "guestbase.html" %}
+{% set snippet=False %}
+{% block body %}
+
+{%- include ['guest_checklist/' ~ guest.group_type_label|lower|replace(' ','_') ~ '_performer_badges_deadline.html', 'guest_checklist/performer_badges_deadline.html'] -%}
+
+{% endblock %}