Chairing guidance generator for RSECon2022

This tool generates personalised guidance for session chairs for RSECon2022.

Setup

The file environment.yml contains a Conda environment specification; a corresponding environment can be created using:

conda env create -f environment.yml

Two files are needed:

• An export of talks from Oxford Abstracts (assumed by the Makefile to be called talks.csv), with minimally the following columns enabled:
  • Program session
  • Title
  • Presenting
  • Event type
  • Program submission start time
  • Program submission end time
  • Remote presentation (a hidden checkbox field to allow the committee to track remote speakers)
• A CSV containing data about the sessions (assumed by the Makefile to be called sessions.csv), containing minimally the following columns:
  • Session - the name of the session
  • Confirmed chair - the name of the chair
  • Session start time
  • Day - the day on which the session occurs
  • Room - the room in which the session is scheduled
  • PC login username - the username to log in to the PC used to present
  • PC login password - the password to log in to the PC used to present
  • Slido room number - the room number to connect to the Sli.do for the session

Usage

To activate the conda environment:

conda activate chairing

To run the tool:

make

This will place PDFs of guidance for each session into a directory called infosheets.

Quirks

At time of writing, Oxford Abstracts gets confused over time zones and reports the submission start and end times offset by one hour during British Summer Time. This is currently dealt with by subtracting one hour. If Oxford Abstracts fixes their bug, this can be removed. If before the bug is fixed then this is used for events not taking place during daylight savings time, then this should also be disabled.