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Contract Presentment
Gabrielle Singh Cadieux edited this page Aug 24, 2017
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Users: Karen/Hr-Admin
Actions
- login to view
- send contracts
- send nag emails (email in batch)
- modify sessional pay
- withdraw applicant
- update DDAH status and HRIS status
- print contract
- view student number, first/last name, email, position, hours
- all or none display (should have option to view all the applicants)
- ability to view offers from previous sessions
- search by student number functionality
- ability to select all contracts to print by batch or email by batch
- filtering functionality
Restrictions HR-Admin cannot send contracts to applicants, this action should be deactivated.
Status: represents what state the contract is in
- unsent: the contract has not been sent to the applicant
- withdrawn: Karen or HR-Admin deem the applicant is not applicable for the position
- pending: the contract has been sent to the applicant
- rejected: the applicant has rejected/declined the offer
- accepted: the contract has been signed
DDAH: represents the state DDAH (The Declaration of Duties and Allocation of Hours) form
- accepted: Karen has approved the form?
- pending: Waiting for Karen's review
- signed: Karen/HR-Admin? has signed off on the form (Further clarify with Karen what the different states of this form are)
HRIS: the state of the manual process
- printed: the contract, office-only form and any other relevant data has all been printed
- processed: the contract, office-only form any other relevant data has been processed through HR-Admin
Users: Hr-Admin Staff
Actions:
- login to view
- view applicant information (first/last name, student number, email, the different statuses)
- print contracts & office-only forms
- filtering functionality
Restrictions:
- cannot modify/perform any actions
Users: Applicants
Actions
- login to view contract (SHIB)
- View contract only (not the office-only form)
- Electronically sign contract
- Display success screen
Restrictions
- once the contract has been signed either:
- erase the link in the database (rendering them unable to view their contract again)
- disable resigning the contract again (they can view their contract again)
- send them a pdf version of their contract just for file-keeping (they get a copy of their contract) (Best to discuss with Lisa and Karen what the right action is)
Users: Instructors
Actions
- login to view
- fill out DDAH form (More to come, talk to Karen)
Restrictions