Removal of BlueJeans
February 23, 2021
Bug fixes and other user-facing changes
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BlueJeans no longer available as a meeting type option. As part of the U-M BlueJeans Retirement, BlueJeans has been removed as an available meeting type in ROHQ. The remaining meeting types are Zoom and In Person. Queues that had BlueJeans enabled have been switched to Zoom (BlueJeans un-enabled, Zoom enabled). Meetings in Queue (i.e. unstarted meetings) that used BlueJeans meeting type have been switched to Zoom. Meetings in Progress (i.e. started meetings) that used BlueJeans meeting type remain as BlueJeans type to allow them to finish meeting. Any remaining BlueJeans meetings will be removed at a later date prior to the final BlueJeans retirement in May. (#303 #317)
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Remove Meeting Type even if there is a Meeting in Progress. Previously, if hosts attempted to change the allowed meeting types in a queue's settings, they would not be able to remove a meeting type if there was a Meeting in Queue and/or a Meeting in Progress that used this meeting type. This has been changed, and now hosts may remove an allowed meeting type even if there is a Meeting in Progress that uses this meeting type. The Meeting in Progress will not be impacted, and will be permitted to continue meeting using the disallowed meeting type. Hosts are still not permitted to remove a meeting type if a Meeting in Queue uses that meeting type. In order to remove the allowed meeting type, hosts may create the meeting/mark ready for attendee on all Meetings in Queue which use this meeting type, then remove the meeting type. (#320)
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End Meeting button in Meetings in Progress changed to trash icon. After testing with hosts, the ROHQ team found that hosts were confused by the language of "End Meeting" as used in the button to remove a Meeting in Progress. The button has been changed to a red trash icon to match the way that hosts remove a Meeting in Queue. (#272)
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Errors show by the relevant field. If an error occurs when a host attempts to add a new host to their queue (either in Add Queue or an existing queue's Settings) or when a host attempts to manually add an attendee in Meetings in Queue, the errors will show just above the field to make them more visible. For example, if a host attempts to add another host who has never logged on to ROHQ, the "Add Host: [uniqname] is not a valid user. Please make sure the uniqname is correct, and that they have logged onto Remote Office Hours Queue at least once." error will now show just above the Uniqname field instead of at the top of the page. (#239)
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Zoom Call-In Information for Hosts. If a host opts to call in via telephone to a ROHQ Zoom meeting without joining on their computer or mobile device, the host will need to use their host key to start the meeting. ROHQ will now include instructions for hosts on how to find their host key in Join Info where the information on calling in is found. (#301 #315)
When calling in by phone, you will need to enter a host key to start the meeting. Find your host key at the bottom of your Zoom profile. DO NOT share your host key with anyone!
- Attendee 'Cancel My Meeting' pop-up language. Previously, if an attendee had a Meeting in Progress and they clicked Cancel My Meeting to remove the meeting, the pop-up confirmation language referred to "Leaving the line" the meeting instead of "Cancelling" the meeting, which was confusing since the attendee was no longer in line. The language now refers to "Cancelling". (Note that if a meeting is in queue, the pop-up language still uses "Leave the line" language instead of "Cancel") (#261)
Are you sure you want to cancel the meeting? By cancelling the meeting, you will no longer meet with the queue host(s). If you change your mind, you will have to re-join at the end of the line.
- Attendee Queue Closed Message. The message that attendees see if they have a meeting in progress, but the queue has been closed has been adjusted to acknowledge that their meeting is in progress instead of in queue. (Note that if a meeting is in queue, the language still uses "meeting in queue" language instead of "meeting in progress" language) (#300)
This queue has been closed by the host, but your meeting is still in progress. If you are unsure if your meeting will still happen, please contact the host.
- BlueJeans-specific text removed from homepage. Prior to this release, unauthenticated users viewing the homepage would see a message, "Join or host a queue for office hours over BlueJeans!" This release changes this language to "Join or host a queue for office hours!" (#304)