Adding participants

Enrolling people into the system

To enroll individuals in the system, participants are defined as individuals involved in a tournament, regardless of whether they are competitors or kendokas. Each participant only needs to be added once, and their information will be stored indefinitely. Subsequently, you can assign a participant to a specific tournament by allocating roles, such as competitor or referee.

Adding a participant is simple; navigate to Registry and then Participants. Here, a table displays all current participants, and you can easily add a new one by clicking the + button.

Pictures

To capture images of the participants for use in the software on their accreditations and in the score panel, follow these steps:

1. Select the participant you want to photograph and click on Edit. Look for a new button labeled Photo specifically for this purpose.

2. Upon clicking Photo, your camera will activate, displaying a red rectangle with a circle inside it. The rectangle marks the area for the accreditation photo, while the circle indicates the portion that will appear in the score panel. Adjust your framing accordingly.

3. You have the option to take multiple photos. Afterward, choose the best one by using the select button. Once you close the picture panel, you will return to the participant editing window where you can view and select your image. Remember to click Update to save all changes securely.

Tip: To expedite the process, consider using multiple devices such as mobile phones to capture images

Where this pictures will be available

As commented before, these pictures will be shown into the accreditation and in the score panel. On the accreditation is easy to imagine the purpose, you have now a picture of the participant that will help you to recognize it.

In the score panel, participants with a photo on their profile will have it displayed, aiding in their recognition. In cases where there is a mix of competitors with and without photos, the system will assign a unique code and color to those without a photo for identification.

Tip: To enlarge a picture from a competitor in a match, simply double click on it.

Uploading a picture

Additionally, you can use images stored on your hard disk. Participants can submit their pictures via email or another channel, which can then be uploaded using the Upload button. This proactive approach allows you to organize all necessary data before the tournament begins, thereby reducing potential stress during the event.

Removing the picture

If you wish to delete a picture, edit the participant's details and click on the red cross icon located at the top right of the photo.

Adding participants via CSV

To include a large number of participants in the system, CSV files may be utilized for this purpose. CSV files are plain text documents that store tabular data, where fields (values) within a record are separated by commas, and each record is placed on a separate line.

The first line of the file must specify the fields to be inserted along with their order. For participant insertion, the header should read: Name;Lastname;idCard;Club;ClubCity. This header line is mandatory and must be included in the document.

An example of a CSV file is provided below:

#Name; Lastname; idCard; Club; ClubCity
Mengano;López;00000001;Técnicos de Investigación Aeroterráquea;Valéncia
Fulano;Férnandez;00000002;Técnicos de Investigación Aeroterráquea;Valéncia
Zutano;Rodríguez;00000003;Técnicos de Investigación Aeroterráquea;Valéncia

Any team member will be assigned the appropriate role if required.

Since version 2.19.0, when adding a new participant, there is a dedicated option available for uploading CSV files.

When selecting this option, the system will search for files with the '.csv' extension; therefore, please ensure that the file extension is correctly designated.

Tip: You can create Excel spreadsheets with the appropriate columns and customize them with your corporate identity. These spreadsheets can be shared with any club participating in your tournament.