ICC: May 6, 2022

• Notes per Schedule
• Topics Roster L10 Document
• Islandora Coordinating Committee Google Drive Folder

Attending:

• Amy Blau (chair)
• Drew Heles (notes)
• Mirko Hanke
• Ian Song
• Rosie Le Faive
• Bridget Whittle

Agenda

• Feedback from Leadership Group on Code of Conduct and Terms of Reference
• Planning community discussion of Code of Conduct for Open Meeting May 31.
• Any additional action needed from ICC for IslandoraCon before CfP deadline?
• Any discussion from April Open Meeting?

Interest Group Updates

• Metadata IG (Rosie)
• IR interest group (Bryan or Don)
• ISLE Interest Group (Danny or Bryan)
• Documentation Interest Group (Yamil, Melissa, or Mirko)

Islandora Events

Action Items

• Chair for next meeting: Amy

Notes

• Intro to/for Bridget Whittle (filling in for Gabriela Mircea from McMaster)
• ToR & CoC feedback from LT
  • additional procedural specificity
  • discuss at May 31st Open Meeting
  • decision-making stuff (ToR) maybe more complicated than it needs to be
    • do we want to just try it and make changes later if we decide we need to simplify?
    • looking at how the process is described, it is considerably more complicated than we have used heretofore
    • maybe reword quorum part to make it easier to reach, so we can more easily hold votes &move things forward
    • we did hold email votes in the past, in order to include more voices
    • if LG simplified their process, can/should we crib what they decided to do, in order to not re-invent another wheel?
    • because of our shifting membership/attendance, quorum is often harder to determine for us
    • let's draft changes to language and discuss next meeting, so we can try to finalize CoC before the Open Meeting
  • CoC
    • communication
      • least hard part
      • website (footer)
    • min/max members
      • three?
    • fallback
      • if not enough people can be found, then additional members would be drawn from ICC
    • onboarding & training
      • up to the committee to determine
      • is there a budget for training?
      • if it's really just a question of making sure everyone knows what the process is & where the policies are, etc, then maybe this would not require outside consultants, but even then, some training might be useful
      • Code4Lib & DLF have CoC committees. perhaps we (or the CoC committee) could meet with them to learn from their experience?
      • outreach to various Islandora committees / bodies is a good idea to make sure they are aware of the CoC and its implementation
      • what needs to be worked out before we can present CoC to community?
      • May 31st Open Meeting not cancelled, but amended...
        • first hour - CoC discussion
        • next 3 hours - migration training
    • Amy will create a clean, sharable copy of the CoC and share with ICC before next meeting
    • Drew & Amy (and any other ICC members who would like to) will lead discussion on CoC during Open Meeting and the proposed additional ideas (training, etc) - let us know by next meeting, if you're willing
• IslandoraCon
  • if you have a proposal for a talk, please submit!
• IG Updates
  • MIG - https://github.com/islandora-interest-groups/Islandora-Metadata-Interest-Group/blob/main/Meetings/2022/2022-04-25.md
    • make IR section of sandbox look more like a real IR
    • documenting areas for improvement then trying to get issues fixed
  • IRG
    • would really like more members
  • DIG
    • next meeting next Wed
    • asked if they want to participate in an end-of-June documentation sprint
    • hope to hear more next DIG meeting

Action Items

• clean draft of CoC (Amy)
• ask LG about funding for CoC training (Amy)
• reach out to Code4Lib (Drew) & DLF (Amy) CoC folks to see about mutual support / discussion